Executive Assistant to Chief Digital & Tech Officer

Executive Assistant to Chief Digital & Tech Officer

Location: UK - Greater London

Time Type: Full time

Posted on: Posted Yesterday

Time Left to Apply: End Date: November 29, 2024 (30+ days left to apply)

Job Requisition ID: 526170

About Haleon

Hello. We're Haleon. A new world-leading consumer health company. Together, we're improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands - including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum - through a unique combination of deep human understanding and trusted science.

This is an exciting time to join us and help shape the future. It's an opportunity to be part of something special.

About the Role

This role serves as a key support to our Chief Digital & Tech Officer, a Haleon Executive Leadership Team (C-Suite) member, providing two critical types of assistance:

1. Executive Administrative Support: Enabling the HET member to perform at their highest level as a leader by managing day-to-day operations effectively and proactively.

2. Functional Partnering: Collaborating with the D&T Leadership Team to ensure the smooth running of the digital and tech function, identifying and resolving issues proactively.

This role requires 3-4 days per week in the office to facilitate the connection between the executive, their leadership team, and key business stakeholders.

Key Responsibilities

• Primary Point of Contact: Act as the first point of contact for the HET member, both internally and externally, ensuring relationships are managed effectively and all communication is handled with professionalism.
• Business Understanding: Develop a strong grasp of business priorities, functional needs, and stakeholder dynamics to better anticipate the HET's needs and drive key initiatives forward.
• Functional Operations Management: Coordinate functional meetings, ensuring alignment with business priorities. Support financial management by tracking budget adherence, working with Finance Partners, and ensuring the HET and Leadership Team maintain financial discipline. Flag key priorities or risks with HR and Finance, and ensure they are escalated appropriately. Lead or participate in ad hoc projects to drive function-wide improvements. Ensure that the functional calendar is well-structured and coordinated with other business units.
• Internal & External Communications: Draft and manage internal/external communications on behalf of the HET member. Maintain the HET's external engagement calendar, coordinating with Global Communications for investor, media, or key external stakeholder interactions.
• Executive Administrative Support: Manage HET member's calendar, arrange detailed travel plans, produce high-quality presentations and materials for key meetings, plan meetings and events, and handle expenses, invoices, and purchase orders efficiently.
• Mentorship: Provide mentorship and guidance to other administrative staff within the function.

Qualifications and Skills

• Strategic Business Insight: Proven ability to understand business strategy and align support efforts to business priorities.
• Strong IT Competency: Advanced proficiency in Microsoft Office applications and experience with project management tools.
• Continuous Learning Mindset: A commitment to continuous improvement and curiosity about new technologies.
• Business Acumen: Strong understanding of the broader business landscape and external stakeholders.
• Proactive Problem-Solving: Demonstrated capacity to foresee issues and drive solutions forward.
• Prioritization & Time Management: Proven ability to prioritize competing demands while maintaining focus on business objectives.
• Relationship Building: Capable of developing high-impact relationships internally and externally.
• Strong Communication Skills: Effective communication with high-level stakeholders, both written and verbal.
• Project Management: Skilled at managing complex projects from start to finish.
• Tenacity: Ability to maintain a solution-oriented mindset under pressure.
• Discretion & Confidentiality: Experienced in handling confidential information at senior levels.
• Organizational Agility: Ability to manage competing demands while maintaining attention to detail.

Preferred Qualifications

• Experience working in a fast-paced digital or technology environment.
• Leadership or mentorship experience with administrative teams.

At Haleon, we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to any protected class.