Facilities Coordinator - Entertainment

A Facilities Coordinator is required for a global entertainment company on a 12-month temporary contract based in their London full time.

This role involves overseeing various administrative and office-related tasks while supporting the daily operations of the London office and studio space. Reporting to and collaborating with the Facilities team, the Facilities Coordinator will play a key role in managing office improvements and initiatives.

Key Responsibilities:

• Maintain a well-organised and efficient office environment.
• Conduct regular walkthroughs to address immediate issues, identify areas for improvement, and prevent potential problems.
• Oversee office operations, procedures, and maintenance requests.
• Coordinate vendor and contractor activities, including office cleaning and repairs.
• Serve as a key resource for health and safety initiatives.
• Organise and oversee fire drills, health and safety training, and inspections for the office and studio.
• Schedule and coordinate logistics for office events and meetings.
• Manage office supply inventory, including kitchen, pantry, shipping, and equipment needs.
• Handle mail sorting and distribution.
• Act as the primary point of contact for employees regarding office-related inquiries.

Key Requirements:

• Available immediately - no notice period
• Hospitality and/or office management experience
• Ability to communicate effectively and professionally with colleagues, contractors, and key stakeholders
• Microsoft Office or Google Workspace proficiency
• Attention to detail with excellent organisation skills
• Ability to multitask and to effectively operate with high energy and flexibility in a fast-paced, constantly evolving environment.