Business Support Admin Officer

Temporary Business Support Admin Officer

Merseyside BL 364546

Office based

NB: Police Vacancy - only for candidates with a minimum of 3 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.

Please do not apply for this role unless your CV meets the following general requirements, listed below:

1. You must be UK based and have the right to work in the UK.
2. For office based and hybrid roles, your commute to the place of work must be less than 1 hour.
3. This is a temporary role, initially 7-8 months. Please do not apply if you are seeking a permanent position.

Key Requirements:

1. A solid understanding of policies and procedures in relation to administration and finance.
2. Must have experience of working within an administrative / clerical role dealing with confidential information working to deadlines and tight timescales within a busy environment.
3. Computer competence including knowledge of MS office packages in particular, Word, Excel and PowerPoint.
4. Ability to collate and analyse data and produce management information as required.
5. Communication skills verbal and written together with the ability to brief Police Officers and Police Staff on processes and procedures.
6. Assertiveness in order to foster best practice on use of equipment and Business Support processes to maximise resources within NWROCU.
7. Qualified or a willingness to qualify to NVQ Level 3 in Business Administration.

The purpose of the role is to provide a flexible, efficient and effective business support function, thus assisting NWROCU to meet external and internal performance targets.

Key Responsibilities:

1. Process purchase orders of suppliers and services, ensuring compliance with financial regulations, availability of budget and exercising the principles of best value thus ensuring an effective service is provided.
2. Undertake the routine authorisation and payment of purchase orders and non-order invoices. Check services have been received, cost centres and category codes are correct, including direct contact with suppliers of goods and services and liaison with Procurement Unit, to seek best practice and quality of goods and services, ensuring compliance with Financial Regulations.
3. Responsible for issuing and managing the petty cash process, covert expenditure processes in relation to NIPs, Oyster Card and where appropriate and necessary covert payments ensuring compliance with financial regulations and record keeping.
4. Provide pool car service to the NWROCU, administering bookings, checking compliance with vehicle checks, service and repair schedules to ensure appropriate and effective use of vehicle fleet resources whilst ensuring compliance with all vehicle policies and standards.
5. Arrange travel, accommodation and vehicle hire for officers and staff engaged in NWROCU business.
6. Maintain adequate levels of stationery and administrative equipment for NWROCU thus assisting officers and staff to undertake their roles. Monitor expenditure on travel claims, hotel expenses, Oyster cards etc. to assist with overall budget monitoring.