Cellular Pathology Secretary

Job summary

Cellular Pathology Secretary

Department: Cellular Pathology

Band 3, Full-time £24,071 - £25,674 per annum

Hours: 37.5 hours per week, all MKUH roles will be considered for flexible working

The Cellular Pathology department is seeking to recruit a motivated individual to take up the post of Departmental Secretary in our professional and friendly team. The individual will be a key member of the administration team supporting the delivery of an efficient, high quality Cellular Pathology service.

The key elements of this role are varied and include the provision of an efficient secretarial service to the Consultant Histopathologist, including the entry of diagnostic reports and the typing of medical correspondence. Medical terminology would be an advantage.

The individual will work methodically and always pay attention to detail. Duties will also include troubleshooting queries, managing the administrative mailbox, filing and retrieval of blocks and slides for referral to specialist centres.

Main duties of the job

• To support the delivery of a high quality, responsive and comprehensive Cellular Pathology service for the trust and its users.
• To liaise with the Pathologists regarding the provision of a quality secretarial service.
• To take relevant action on telephone calls from hospital staff, GP's and Cellular Pathology departments at other Trusts.
• To work with the laboratory management and technical team to ensure compliance with regulatory standards including those of ISO 15189, the Human Tissue Authority (HTA) and screening programmes.
• Help the Cellular Pathology team to meet departmental and trust KPI's.
• To work safely in accordance with trust health and safety policy and departmental policies to deliver a safe, high-quality service for its users.
• To comply with clinical governance and risk management policies and ensure all mandatory training is completed in accordance with the trust guidelines.

Person Specification Qualifications and knowledge Essential

• English and Maths GCSEs at C or above (or equivalent)
• NVQ level 3 or equivalent level qualification/experience
• Proficient keyboard skills
• Knowledge of importance of confidentiality

Desirable

• Knowledge of anatomical / medical terminology

Experience Essential

• Experience of working in an administrative office environment

Desirable

• NHS experience
• Experience of working in a health care environment
• Experience of data entry into information management systems

Skills Essential

• Possess excellent communication skills - communicate effectively and sensitively
• Follow detailed protocols and procedures.
• Good time management skills with an ability to prioritise
• Good use of initiative
• Well developed organisational skills
• Good people skills
• Effective team worker
• Ability to work under pressure

Desirable

• Ability to audio type with speed and accuracy
• Experience of Bighand digital dictation

Personal and people development Essential

• Work on own or as part of a team.
• Friendly and caring manner.
• Demonstrate ability in dealing sympathetically and sensitively with people/clinical information
• Be self-motivated and patient focused.
• Willing to learn
• Enthusiastic and proactive

Desirable

• Commitment to personal development

Communication Essential

• Clear, accurate written and verbal communication
• Effective listening skills
• Good interpersonal skills.

Specific requirements Essential

• To perform the duties of the post with reasonable aids and adaptations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Milton Keynes University Hospital NHS Foundation Trust

Address

Histopathology (Dept)

Milton Keynes

MK6 5LD

Employer's website

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