Company Secretarial Assistant
Posted 1 day 20 hours ago by BAE Systems
Job Title: Company Secretarial Assistant
Location: Stirling Square, London. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.
Salary: £43,000 + depending on experience
What you'll be doing:
Compliance & Governance- Maintain statutory registers and ensure timely filings with Companies House
- Support corporate compliance processes, including document signing and regulatory updates
- Stay informed on statutory and regulatory requirements
- Organise subsidiary board meetings, including agenda preparation, document distribution, and drafting minutes
- Coordinate board approvals for statutory accounts and liaise with directors, auditors, and preparers for filings
- Review sections of UK subsidiary statutory accounts and provide feedback
- Support company rationalisation, liquidation processes, and wind-down actions
- Prepare corporate authority documents (e.g., Powers of Attorney) and manage execution, notarisation, and legalisation as needed
- Assist with process enhancements, new initiatives, and resolving legacy matters
- Support corporate governance projects and ad hoc team initiatives
- Assist with disclosure processes related to listed markets and AGM activities
- Help maintain corporate governance content on company web pages
- Manage subsidiary records and process department purchase orders, invoices, and payments
Your skills and experiences:
- Newly qualified or currently studying towards a Chartered Governance Institute (CGI) qualification
- Proactive approach to tasks, with the ability to prioritise, anticipate issues, and meet deadlines
- Well organised, able to work under pressure, particularly in areas such as compliance, commercial transactions, or mergers and acquisitions, which may have time-sensitive requirements
- Familiarity with company secretarial functions and the requirements of Companies House
- Understanding of subsidiary company management and compliance
The Legal Company Secretariat Team:
This is an exciting opportunity to join the Legal Company Secretariat team at Head Office, reporting to the Senior Assistant Company Secretary. You will play a key role in supporting the management of BAE Systems group subsidiary entities, ensuring compliance with legal and regulatory requirements.
This role is ideal for a junior professional looking to develop their career within a Company Secretariat team, particularly someone with excellent administrative skills, ideally within a legal function. You will liaise with senior stakeholders, including subsidiary directors, and interact with external organisations such as Companies House, auditors, HMRC, law firms, banks, and registrars.
Success in this role requires attention to detail, reliability, and the ability to manage confidential information with discretion. If you are well-organised, proactive, and eager to develop your expertise in corporate governance, we would love to hear from you.
Why BAE Systems?
This is a place where you'll be able to make a real difference. You'll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you'll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.
Closing Date: 14th March 2025
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.