Document Controller - Oval/Lea Bridge
Posted 4 days 21 hours ago by Berkeley Group
Application Deadline: 25 April 2025
Department: Technical
Employment Type: Permanent
Location: Oval, London
Description
Berkeley St Edward London is a key part of the Berkeley Group, and we deliver projects under both the Berkeley and St Edward brands. St Edward is a Joint Venture with M&G Investments.
The Document Controller manages the document control systems and processes for the development from initial set-up to project completion, taking great pride in having a system with the highest possible standards. They will take great pride in creating and supporting that has the highest organisational standards and attention to detail.
Based at Oval Village in Southwark, this role provides an opportunity for someone who is motivated and collaborative to make a significant contribution to a crucial part of the business.
The role
The Document Controller manages the document control systems and processes for the development from initial set-up to project completion, taking great pride in having a system with the highest possible standards. They will take great pride in creating and supporting that has the highest organisational standards and attention to detail.
- Manage and track design information within the project EDMS.
- Review and update roles, permissions, and security access for internal and external users.
- Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks.
- Escalate unresolved document issues to senior managers.
- Ensure quality control of published documentation, checking revisions, references, and titles.
- Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs.
- Act as the Viewpoint subject expert, training colleagues and enforcing clear protocols.
- Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, and handovers).
- Oversee document control processes, including uploading, distributing, and maintaining accurate records.
- Support site teams and stakeholders with EDMS onboarding and registration.
- Generate Field View reports, provide QA sheets, and support Field View administration.
- Produce reports on query and RFI response times using EDMS tools and Excel.
- Work collaboratively with external consultants to ensure compliance with standards.
- Manage O&M documentation, liaising with clients and O&M providers for handover coordination.
- Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations.
- Track and coordinate NCRs with trade contractors to ensure resolution.
- Assist with SharePoint management for internal stakeholders.
Experience required
- Advanced proficiency with Viewpoint document control system desirable but not essential (we are currently using Asite but moving to Viewpoint).
- Intermediate to advanced skills in Microsoft.
Why join us?
- 25 days annual leave, increasing with service to 33 days.
- Health and wellbeing benefits including Private Medical Insurance.
- Lifestyle benefits including access to an online discount platform.
- Berkeley Foundation volunteer day.
- Private pension plan.
- Group life assurance.
The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.