Event Executive, 12 month contract

Job Title: Events Executive, Wealth Management

Business Group: Schroder & Co. Ltd

About Cazenove Capital

At Cazenove Capital we look after private individuals, families and charities. We are the wealth management business of the FTSE-listed global investment manager Schroders. We help our clients around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

About Schroders, our parent company

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

Overview of Role

The Events Executive is responsible for providing support to the Events Managers and to ensure that all events are successfully delivered for the Wealth Management business. The role will be directly responsible for specific elements of events such as the registration process at larger flagship events and the day-to-day running of our events system. The Events Executive will also manage and deliver smaller events from start to finish as required. The role reports directly to the Events Manager. The role requires the individual to build strong relationships with the wider team, stakeholders across the business and suppliers.

The job holder has responsibility to pay due regard to the interests of our customers and treat them fairly, ensuring that the information provided to clients on services is clear and useful and enables them to understand fully what they are being offered. They are required to familiarise themselves fully with the team's current procedures, FCA compliance requirements, and the principles behind 'Conduct Risk'.

Key Responsibilities

• Provide support to the Events Managers in the coordination and delivery of all luxury client events and dinners, investment seminars, sponsorship and partnership events, hybrid and virtual events
• Look at ways in which we can utilise digital and social media across our events
• Manage the registration process at flagship events
• Organise itineraries and communications with clients for events as required
• Take ownership of the events system and provide training to stakeholders as required
• Manage the invitation mail-out process: collate, clean and de-dupe guests lists from internal stakeholders and send out invitations
• Take responsibility for the RSVP process: update RSVPs and actual attendees on events system, send confirmations and answer client queries
• Provide administrative support for all events including:
  • Formatting and printing guest lists before an event and providing post-event attendee reports
  • Creating staff and client name badges
  • Organising marketing collateral and goody bags
  • Booking couriers to send materials to venues
  • Booking accommodation and transport for roadshows
• Put together post event analysis documents summarising internal and external client feedback and assess what improvements can be made going forward;
• Coordinate hospitality bookings for internal stakeholders, organise ticket allocations and manage complimentary museum/gallery tickets;
• Support Events Managers in recording health and safety, risk assessment, compliance and insurance documentation for all events;
• Organise post-event cost centre reallocations and process invoices;
• Manage and deliver smaller events from start to finish, as required, such as educational seminars and in-house lunches;
• To perform any other support duties as reasonably expected;
• Ensure that all events owned by the Events Assistant adhere to our policies and are documented appropriately;
• Follow up on all events, with Business Development and stakeholders, to make sure we are always documenting and understanding the ROI;
• All events must be delivered within the regulatory framework, while adhering to the corporate brand and style guidelines.

The knowledge, experience and qualifications you need

• Relevant events delivery experience with a keen desire to build on this experience, to learn more and to be a core member of the Events Team;
• Highly organised with the ability to work proactively, multi-task and use own initiative to prioritise workload;
• Strong interpersonal, verbal and written communication skills;
• Strong attention to detail;
• Hard Working, confident & professional;
• Knowledge of the full Microsoft office suite required.

We recognise potential, whoever you are

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.