Executive Assistant to the Regional President, Africa and Europe

Executive Assistant to the Regional President, Africa and Europe

Executive Assistant to the Regional President, Africa and Europe

Apply locations London, England time type Full time posted on Posted 15 Days Ago job requisition id R-01677

About IJM

We are a dynamic, highly professional organisation, ambitious to achieve our vision. We are the world's largest anti-slavery organisation and the global leader in protecting the poor from violence. Our vision is to catalyse a global revolution that will rescue millions, protect half a billion and make justice unstoppable for those living in poverty.

Our global teams of lawyers, social workers and investigators partner with governments and local authorities in 12 countries to help identify and rescue victims of violence and exploitation, and ensure they receive the support and assistance they require, whilst also working with law enforcement and prosecutors to tackle impunity by making sure laws are enforced. We have spent more than 20 years on the front lines, fighting some of the worst forms of violence: slavery, police abuse of power, child sexual assault and intimate partner violence. To date we have supported local authorities to rescue over 50,000 people from slavery and violent oppression and seen local justice systems where we are working begin to proactively rescue and support survivors and hold traffickers to account.

Overview of this role

The Regional President for Africa and Europe, based in London, UK, is responsible for all IJM operations across Africa and Europe and needs high quality executive support. Accordingly, we are seeking an experienced professional who will take initiative and provide administrative and project support to enhance the Regional President's productivity and effectiveness as well as being a role model for our values and culture. The Regional President and Executive Assistant will meet daily to establish shared goals, determine priorities, manage tasks and generate clear and consistent communication. The Executive Assistant will serve as the first point of contact between the Africa & Europe region and other teams across the organisation. The role is part of the African and Europe regional team, reporting to the Regional President, Africa and Europe, and is co-located in London with the IJM UK team. The role will also give some assistance as and when required to the Regional Vice President, Strategy & Operations, also based in London.

There is a requirement for the job holder to have a personal commitment to the Christian faith (as defined by the Apostles' Creed) as functions within this role will require knowledge and personal experience of the Christian faith as well as engagement in daily, quarterly and annual spiritual formation activities.

Job Details

Contract: fixed-term until 1 December 2025, full-time 40 hours a week

Location:London, UK - minimum office presence Tuesday to Thursday inclusive

Salary:£35-40k pa pro rata, depending on experience

Benefits:7% employer pension contribution if employee contributes 3% of annual gross salary; 25 leave days per year plus bank holidays per annum pro rata; other taxable medical benefits available

Start date:as soon as possible

Closing date:Wednesday 19 February, 9am GMT

Interview date: interviews will be held on a rolling basis.

We reserve the right to appoint a suitable candidate before the closing date, so early applications are encouraged.

Key Results Areas

Success in this role will be measured by the following Key Result Areas:

• Manage the Regional President's calendar, emails and time requests and maintain systems to track the Regional President tasks to ensure appropriate prioritisation and follow-up;
• Manage internal and external communication coming from the office of the Regional President; including management of external emails regarding the region from the global inbox;
• Ensure the Regional President is prepared for all meetings and events; including presentation and speech preparation and development for Regional President needed;
• Coordinate all travel logistics for the Regional President; assist Regional Operations in Trips to the Field planning as needed;
• Process monthly travel and expense reports on our Workday platform and assist on time reporting for Regional President as needed;
• Assist Regional President with compliance and on tracking and authorising time and expense approvals for direct reports in region;
• Coordinate Regional team meeting rhythms and administration, including leading the weekly regional team prayer meeting. Track meeting follow-up and take meeting notes for team meetings when necessary;
• Schedule and set agendas for the Regional Leadership team's monthly meetings;
• Attend and engage in Global Leadership Team admin meetings;
• Ensure successful hosting of visitors to the Regional Office;
• Assist with special regional projects, such as the bi-annual Regional Orientation Weeks;
• Assist with regional internal communications, such as the scheduling and organisation of three Regional Town Halls per fiscal year, as well as drafting regional internal communications emails.

Education & Experience

• Bachelor's degree or equivalent
• At least three years of experience providing top-level administrative support in a fast-paced, professional environment
• Supporting senior level meetings with planning and online presentations

Competencies

• High level of proficiency with Microsoft Office 2000
• High standard of written and oral communication in English
• Highly organized; able to anticipate problems and find timely solutions
• Awareness of the requirement for confidentiality
• Commitment to the mission and vision of IJM; understanding of the nature of our work and safeguarding principles and measures to protect people from harm
• Ability to build strong relationships of trust in region and globally
• Putting visitors at ease and anticipating their needs
• Pro-active and takes initiative
• Cross-cultural awareness and willing to learn
• Represents senior leadership with confidence
• Role model for a culture of trust that supports our core values of professionalism, bridge-building and Christianity and builds a safe working environment for all
• Willing and able to lead team prayers
• Willing to learn and engage with peers in other regions
• Existing right to work in the UK that does not require renewal or reapplication before 1 December 2025. We will not sponsor a visa application for this role.

Other Duties:

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities, and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor.

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidate's value congruence and thorough background, police clearance, and reference check processes.

This post is subject to an occupational requirement that the holder be a Christian under Part 1 of Schedule 9 to the Equality Act 2010

How to Apply

• Please submit as one document:
• A covering letter of maximum two pages, demonstrating how your skills, experience and personal qualities meet the requirements of this role and why you are interested in the work of IJM. Provide details of any visa you hold to work in the UK, including expiry date or any dependencies together with the earliest date you could start in post.
• Curriculum Vitae with relevant experience
• Statement of Christian Faith up to one-page, describing your faith journey, current spiritual disciplines and how you see your faith as relevant to your involvement with IJM. Please note that IJM requires a reference for the successful candidate from their current pastor.
• Please send your application by email to Andy Griffiths, Regional President at , subject line Maternity cover EA to Regional President.
• Closing date for applications: 9am GMT on Wednesday 19 February 2025.
• Interviews will be held on a rolling basis as suitable applications are received.
• We reserve the right to appoint a suitable candidate before the closing date, so you are encouraged to apply early.