Executive Support to the CEO & Office Manager New London, UK

Executive Support to the CEO & Office Manager

London, UK

ABOUT US

Camascope is a rapidly growing technology company dedicated to empowering the healthcare and medication sectors with technology. Our talented, caring, and ambitious team is driven by a mission to make a real difference in the care industry. Our products connect pharmacies, care homes, and doctors, improving lives every day.

As we expand, now is a great time to join us. If you are passionate about healthcare and excited by the fast-moving startup environment, Camascope is the perfect place for you.

ROLE OVERVIEW

This is a hybrid role that combines executive support for the CEO with office management responsibilities. You will play a key role in ensuring the CEO's day-to-day activities run smoothly while also managing the operational efficiency of our office.

This role requires excellent organisational skills, the ability to handle confidential information with discretion, and a proactive approach to problem-solving. It's a fantastic opportunity for someone who thrives in a dynamic startup environment and enjoys a mix of strategic and hands-on tasks.

KEY RESPONSIBILITIES

1. Manage CEO & Chair's schedules, meetings, and travel.
2. Anticipate needs to improve efficiency and streamline operations.
3. Act as liaison with internal teams, board, investors, and stakeholders.
4. Prepare meeting materials, including agendas, presentations, and follow-ups.
5. Handle confidential information with discretion.
6. Take meeting notes and ensure action items are completed.
7. Provide research and project management support.
8. Oversee travel logistics, including visas and accommodation.
9. Track key projects, ensuring deadlines are met.
10. Prepare reports, presentations, and documents for leadership.
11. Monitor industry trends and summarise key insights.
12. Ensure the smooth running of day-to-day office operations.
13. Manage office supplies, IT equipment, and vendor relationships.
14. Coordinate company events, team-building activities, and off-site meetings.

WHAT WE ARE LOOKING FOR

1. Experience: 3+ years in a similar role, preferably in a fast-growing startup or tech company.
2. Skills: Exceptional organisation, time management, and communication skills.
3. Tech-literate: Comfortable using productivity tools (e.g., Microsoft Office, Confluence, etc.).
4. Problem Solver: Proactive, resourceful, and able to anticipate the needs of the CEO and team.
5. People Person: Approachable, discreet, and able to handle sensitive matters professionally.
6. Multi-tasker: Able to manage multiple responsibilities in a fast-moving environment.
7. Adaptability: Comfortable wearing many hats and thriving in a startup setting.

WHY JOIN US?

1. Impact: Work closely with leadership and play a pivotal role in the company's growth.
2. Innovation: Be part of an exciting tech startup where new ideas are valued.
3. Culture: A collaborative and dynamic work environment.
4. Growth: Opportunities to expand your skills and career as the company scales.