Finance Administrator

Finance & Office Assistant - combine structure, numbers & impact

Brussels area Permanent contract Full-time On-site

Are you detail-oriented, discreet, and energized by a diverse range of responsibilities? Do you enjoy working at the intersection of financial administration, office management, and executive support? Then this is your chance to truly make an impact in a professional and people-focused environment!

We're looking for a Finance & Office Assistant to join a prestigious commercial real estate investment firm. You'll become part of a small, close-knit team, based in a modern office in South Brussels - just a short walk from Boitsfort train station.

Your role

As a Finance & Office Assistant, you are a key player in keeping the office running smoothly. You'll support the CEO and the asset management team with financial, administrative, and organizational tasks.

Your responsibilities include:

Financial administration: processing payments, reconciling credit card statements, managing invoices (rent, parking), assisting with audits, and handling VAT recovery.

Office management: organizing documents, maintaining admin records, and ensuring a smooth daily workflow.

Executive support: managing the CEO's agenda, preparing meetings, and offering general assistance.

Ad hoc support: front desk responsibilities, assisting asset management and legal documentation.

What's in it for you?

Permanent full-time contract (38h/week, fixed hours)

24 vacation days

Attractive salary package including:

- Meal & eco vouchers

- Hospitalization insurance (incl. coverage for children)

- Group insurance

- Significant annual bonus

- Commuting allowance (public transport or mileage)

Career growth opportunities in finance and real estate

A stable, dynamic, and professional work environment where your contribution truly matters

Who are we looking for?

A proactive, structured and discreet professional with a strong eye for detail and a good head for numbers.

Does this sound like you?

Background in administration or finance

Experience as an assistant, office manager, or admin professional with financial tasks

High attention to detail and accuracy

Language skills: FR/NL or NL/FR with good English

Able to set priorities, work independently, and stay calm under pressure

Professional and trustworthy - you'll be working with confidential data

Affinity with real estate is a plus, not a must!

Ready to take the next step?