HR Officer

Position: HR Officer
13 Month maternity cover
Hybrid working - 1-2 days in the office per week
Location: City of London

Overview of the role:
This 13-month maternity cover role will involve working on key HR operational activities such as the recruitment life cycle, administering employment visas, providing HR advice to employees as well as managers, and general HR administration.

This role will support the HR Manager with reporting, minute taking and the day to day running of the HR department.

Scope of role:
The scope of this job is mentioned as follows but is not limited to the following:

1. RECRUITMENT LIFECYCLE
   Manage the entire recruitment process from start to finish.
   Assist hiring managers with drafting of job adverts / job descriptions when required.
   Drafting offer paperwork for successfully appointed candidates.
   Applying for the appropriate working visa for employees/ renewal of visas.
   Onboarding new starters e.g., obtaining necessary Right to Work documents.
   Sending out new starter welcome packs.
   Checking & ensuring all payroll forms are error free & signed.
   Requesting references.
   Providing HR Induction for all new employees.
   Creating new employee profiles on HR Systems.
   Updating relevant trackers with new employee details e.g., Visa info.
2. HR ENQUIRIES
   Using knowledge of the Employee Handbook, relevant experience, and initiative to manage the HR enquiries mailbox.
   Respond to all HR enquiries from employees and external stakeholders such as:
   Annual leave & all types of paid and unpaid special leave queries
   Employee company benefits queries
   Employee database queries
   HR rules and procedures queries
   Resignations
3. MANAGE EMPLOYEE HR INFORMATION
   Maintain and process all HR information accordingly on the following trackers:
   New starters / leavers
   References
   Right to work
   Employee referral scheme
   Part-time employees
   Temporary/FTC employees
   Study sponsorship
4. SUPPORT THE FUNCTIONING OF THE HR DEPARTMENT
   Advise employees & managers on HR rules and procedures
   Maintain employee records and documentation in digital format
   Assist with the Health & Wellbeing company strategy
   Create and implement effective onboarding plans
   Draft and issue contract variation documentation such as:
   Salary increases - Annual bonuses
   Working pattern changes
   Promotion and job title changes
   
   Minute taking at HR meetings such as:
   Absence management
   Grievances
   Disciplinaries
   Capabilities
   
   Assist in creating a training and development program for staff.
   Overseeing performance appraisal system and ensuring staff appraisals are carried out.
   Schedule meetings, interviews, HR events and maintain meeting agendas.

Excellent benefits including discretionary annual bonus, monthly lunch allowance, private healthcare, private pension scheme and much more!