IT Digital Procurement Manager

Posted 12 days 5 hours ago by Griffin Fire

Permanent
Part Time
I.T. & Communications Jobs
London, United Kingdom
Job Description

Closing date: 26 February 2025

Salary Scale: £46,359- £55,000 per annum

What is the purpose of this job?

To provide a professional, high standard and effective IT & Digital Procurement management function for Rail Delivery Group (RDG). It should be noted that although this is an IT & Digital role, candidates will be expected to work on other categories as required.

To provide IT & Digital procurement, as well as general procurement and contract/supplier management advice to the organisation, ensuring that arrangements are in place for effective procurement activity.

To provide functional assistance in support of the procurement processes for RDG supporting the IT & Digital procurement lead, and the procurement team and the business on all procurement related activities (IT & Digital as well as other categories).

To manage and deliver procurement and related activity (from market research, through to tendering and contract & supplier relationship management) as required to ensure that RDG meets its business objectives and contractual obligations.

To identify and manage risks that may arise through procurement activity and implement robust financial and operational controls within an ethical environment, managing reputational and regulatory risk and ensuring on-going competitiveness through innovative terms and adaptive processes.

What can I expect to do in this job?

Whilst not an exhaustive list, below provides some of the activities for the role:

  1. Plan, manage and deliver IT & Digital, as well as other categories, competitive tenders of medium values and on occasion simple high value tenders delivered in compliance with the new Procurement Act 2023 via RDG's eSourcing portal.
  2. Support the IT & Digital Senior Procurement Manager in the planning, management and delivery of the creation of compliant frameworks/DPS's.
  3. Support the business with all procurement related activities such as reviewing and approving contracts, Statements of Work (SOW), variations, extensions, Change Control Notices (CCNs) etc.
  4. Lead, or assist the IT & Digital Senior Procurement Manager, with procurement and contract negotiations as required, to ensure goods and services are procured on appropriate, competitive terms and conditions.
  5. Provide support to the Senior Procurement Managers as and when required to provide effective Procurement management.
  6. Provide advice to Senior Responsible Officers (SROs)/project managers or other operational staff on their responsibilities in procurement practices and procedures.
  7. Assist in supporting and maintaining the contracts database for RDG.
  8. Work with RDG's Legal team to agree updates to contract and procurement documentation and to agree the implementation of regulation/legal changes.
  9. Work with RDG's Finance team to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing and discounting policies etc.
  10. Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
Who will my key contacts be? Internal
  • The Legal and Procurement Division.
  • The Finance team.
  • The IT team.
  • The Architecture teams.
  • The Service Delivery teams.
  • Across the RDG organisation with project managers, Subject Matter Experts (SMEs), SROs and a wide range of other colleagues who may be involved in a procurement.
External
  • Department for Transport (DfT), Great British Railways Transition Team (GBRTT) and Network Rail (NR).
  • Train Operating Companies (TOCs)
  • Suppliers and advisors.
Minimum Requirements:
  • Educated to Degree Level or have relevant Contract & Procurement management experience.
  • MCIPS qualified or working towards qualification.
  • Knowledge of English contract law, and UK/EU/Government procurement regulation.
  • Knowledge and understanding of accounts of commercial organisation.
  • Knowledge of the rail industry sector.
  • Experience in an IT & Digital Procurement role.
  • Experience in IT & Digital procurement.
  • Experience of supplier relationship and contract management including where services have been delivered through a contractual structure of prime and sub-contractors.
  • Experience of working in a project environment where development activities have been outsourced to a supplier.
  • Able to use Microsoft Office products proficiently, in particular MS Word, Excel and Teams.
  • Experience of drafting IT & Digital contracts, Service Levels, Key Performance Indicators (KPIs) and other non-IT & Digital contracts.
  • Strongly analytical, with well-developed problem-solving skills.
  • Experience of working in an environment where a significant contribution to the overall success depended on services contracted to an external supplier.
  • Experience of working and adhering to Public Sector Procurement Legislation.
  • Experience of supplier relationship and contract management within or associated to the UK rail industry.
  • Experience of managing risk.
Benefits:
  • 30 days annual leave.
  • 75% reduction on UK rail travel (for work and leisure).
  • Reduced international rail travel.
  • Interest free season ticket loan.
  • Contributory defined benefit pension scheme.
  • Give As You Earn scheme.
  • Subsidised private medical care.
  • Healthcare cash plan scheme.
  • Employee Assistance Programme scheme.
  • Flexible working.
  • 30 weeks full pay for maternity, adoption and shared parental leave (subject to eligibility).
  • Personal Development Days.
  • Employees may sell up to a maximum of five days' leave. Employees can buy up to a maximum of five days' leave. These figures will be pro rata for part-time employees.