Office and HR Assistant to the CEO

Office & HR Assistant to the CEO

Do you enjoy working hand-in-hand with an engaged leader, bringing structure to daily operations, and keeping things moving?

While juggling a variety of responsibilities?

Internal coordination, invoicing, office management, admin tasks, recruitment this role is at the heart of UpWider's daily operations.

You will be both an organizational pillar, a close and trusted support to management, and a key player in our team.

Just few of words about us :

What do we do?

• UpWider is a scale-up in Management Consulting, based in Brussels.

• Our aim? Helping our clients (large international companies) in the execution of their strategic development.

• How? By providing them our expertise through our 4 fields: Business and Market Development, Market and Data Intelligence, Digital and ICT management, Operational Excellence.

• Our moto? Human and long-term relationships: we are committed to developing our young/new talents with a strong traineeship.

• Our edge? A good sense of humor and a family mindset!

What will your job be?

You will daily collaborate with our CEO and other stakeholders, the responsabilities will mainly be around:

1. As the CEO's assistant, you

support the CEO in his activities: administrative aspect, daily executive organisation, contracts,

will provide him provide with high level confidential.

2. Overseeing of company's financial transactions, you are responsible for :

the day-to-day accounting procedures : management records and receipt (consultants, clients, employees ), monthly invoices.

Provide financial and administrative support to the CEO : creation of management dashboards and activity monitoring: finance, HR,

Administrative and HR payroll aspect & process for the team.

3. Recruitment & Employer Branding

You will manage recruitment in close collaboration with the CEO.

• Take ownership of the recruitment process: drafting and publishing job offers, managing applications, coordinating interviews, and following up with candidates.
• Participate directly in interviews, providing your insights on interpersonal skills, cultural fit, and team alignment.
• Ensure a smooth, professional and human candidate experience from first contact to onboarding.
• Help structure and continuously improve recruitment tools and internal processes as the company grows.
• Monitor new sourcing channels, identify relevant profiles and contribute to building a talent pipeline.

Want to go even further?

If you're curious and creative, you'll also be welcome to support our employer branding and social media communication - sharing moments of team life, promoting our culture, and helping make UpWider stand out as a great place to work.

4. Coordination

Work closely with the CEO to support decision-making, streamline operations, and ensure alignment across the company.

Serve as a bridge between the CEO and the team, translating strategic goals into actionable plans and motivating team members to achieve them.

5. Cooperation / communication :

You take initiative, operate within delegated authority and keep management informed

Organize and improve administrative process

Office Management

Why you?

You :

Are Fluent in English and French

You're the link between our close-knit internal team (10 people) and our consultants working on-site with clients - and you brighten our days!

Have a professional experience on high confidentiality level (5 years min)

You've already been actively involved in recruitment processes.

Have a strong eye for detail, analytical, process-oriented

Can work autonomously, have a positive mindset and work ethic.

Microsoft office and particularly excel are good friends.

What do we offer?

Evoluate in warm and supportive atmosphere and with professional people

Organization where everyone's contribution counts and focused on global and personal development

A dedicated and enthusiastic team with experienced management to accompany you

Opportunities to develop your skills : business, admin, events organization, recruitment, consultants relationships

Want to join us?

Apply now, if you are motivated to join us, it can take only 2 weeks to go through the complete process!