Part-Time Contracts Administrator

Join Our Team as a Part-Time Contracts Administrator!

Are you passionate about making a difference? Do you thrive in a fast-paced environment while supporting a meaningful cause? If so, we have the perfect opportunity for you! Our client, a dynamic social enterprise focused on reducing re-offending through trade-based employment, is looking for a Part-Time Contracts Administrator to join their team!

Contract Type: Temporary

Working Pattern: Part-Time

Job Purpose:

As a Contracts Administrator, you will play a vital role in customer service, relationship management, and essential administrative functions. Your efforts will help create a safe and supportive environment for participants as they develop skills and earn a living wage.

Key Responsibilities:

• Provide administrative support to the Contracts Manager.
• Handle incoming calls and liaise effectively to provide timely responses.
• Monitor and manage the social enterprise email inbox, ensuring prompt replies.
• Maintain logs for health and safety prerequisites, ensuring compliance with regulations.
• Assist with the application and renewal process for professional memberships.
• Coordinate jobs from quotation to completion, ensuring all necessary documents are completed.
• Maintain a work tracker for active and planned jobs to facilitate effective planning.
• Support the onboarding process for new trainees and contractors.
• Act as a point of contact for contractor queries and payment processing.
• Collaborate with the finance officer to track invoices against planned jobs.
• Manage a database of subcontractors and potential clients.
• Monitor and update risk assessments for participants, liaising with referral partners.
• Ensure timely storage of electronic and paper documents while adhering to GDPR.
• Represent the organisation at networking events as an ambassador.
• Work with colleagues to produce engaging case studies and positive testimonials.

What We're Looking For:

Knowledge and Skills:

• Experience in administrative support within a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient in managing spreadsheets and databases.
• Understanding of administrative support in construction or facilities management.
• Experience with CAD plans and installation drawings is essential.
• Basic DBS required.

Personal Qualities:

• A proactive people-person who can build effective relationships.
• An authentic communicator with high emotional intelligence.
• A solution-focused problem solver, adept at making on-the-spot decisions.
• Highly organised, driven by quality results, and able to manage multiple tasks.

Why Join Us?

By joining our client, you will be part of a passionate team dedicated to creating impactful change in people's lives. This is not just a job; it's an opportunity to contribute to a greater cause while gaining valuable experience in administration and customer service.

Ready to make an impact? Apply today and help us shape a brighter future for individuals seeking a second chance!

How to Apply:

Send your CV and a cover letter detailing your relevant experience to our client's recruitment team. We can't wait to meet you!