Payroll Coordinator

Posted 1 day 18 hours ago by Shiseido Company, Limited

Permanent
Not Specified
Other
London, United Kingdom
Job Description

Own the Management and submission of the Retail Payroll (500 employees) and Irish Payroll (60 employees).

Support the Payroll Manager with the end to end payroll and benefits processes across the Shiseido UK&I Group. This covers both the UK and the Republic of Ireland.

ORGANISATION

Reports to: Payroll Manager

Contract type: Permanent

MAIN RESPONSIBILITIES
  1. Processing payments for staff wages and benefits, ensuring that joiners, leavers and variations are correctly set up on the system and that all changes to terms are appropriately authorised.
  2. Run the end to end process for Retail Payroll (300 employees) including preparation through to submission to 3rd party Payroll provider and initial reviews.
  3. Run the end to end process for Irish Payroll (60 employees) including preparation through to submission to 3rd party Payroll provider and initial reviews.
  4. Liaise with management, gathering timesheets.
  5. Ensure overtime and commissions are correctly calculated and approved in the system.
  6. Processing Sickness; manual checks for company sick pay and statutory sick pay.
  7. Chasing managers for Sick notes and RTW.
  8. The first point of contact for payroll and pension queries.
  9. Processing pension and uploading on the portal.
  10. Processing Retail recharges.
  11. Manage the payroll inbox.
  12. Maintaining corporate procedures and statutory obligations and assisting the Payroll Manager in reviewing and auditing payroll submissions.
  13. Partner closely with ADP payroll provider and support the Payroll Manager with HMRC on local regulations around payroll, taxes, and national insurance.
  14. Perform control checks for audit / Headcount report and timely completion of information for ongoing Internal and External audits.
  15. Improve processes and drive requirements for additional improvements to eliminate manual processes which might also involve partnering with other regions across the business.
  16. Processing expenses on Concur.
  17. Supporting Payroll Manager to process and review Benefits for Retail and Corporate staff members.
  18. Collaborate closely with the Payroll Manager.
  19. Work closely with the wider Finance and HR team.
PROFILE, SKILLS AND EXPERIENCE REQUIRED
  1. Previous experience in a Payroll function in a large corporate environment.
  2. Some knowledge of HMRC procedures and requirements.
  3. Proficient in Excel Vlookup.
  4. Excellent communication skills, both written and oral.
  5. Personable approach but resilient when required.
  6. Keen attention to detail and maintain high accuracy throughout.
  7. Flexible and adaptable to changing business demands.
  8. Knowledge working on ADP Payroll package.
  9. Ability to prioritise workload for self and for the team.
  10. Good time management and organisational skills.
  11. Manage big volume of data for over 500 employees.
  12. Act with integrity when dealing with confidential information.
  13. Alignment with the group's "Trust8" working principles: Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success.
THE BENEFITS YOU'LL LOVE
  • 26 days holiday + bank holidays + your birthday day off.
  • Holiday buy - up to 5 days.
  • Day off when you get married or move house.
  • Generous contributory pension scheme - match up to 8%.
  • Annual performance related bonus.
  • Private medical insurance with Vitality.
  • Enhanced parental allowance.
  • Life Assurance up to x4 your salary.
  • Flexible Friday finish.
  • Flexible & hybrid working.
  • Annual performance and development reviews so you know your career is going in the right direction.
ABOUT SHISEIDO GROUP

Our mission: Beauty Innovations for a Better World.

Founded in 1872 in Japan, Shiseido Group is within the Top 5 leading cosmetics companies in the world and aims to inspire a life of beauty and culture. Operating in 120 countries with 42,000 employees and 70 nationalities, Shiseido offers a unique selection of Skincare, Makeup and Fragrance brands with a projected turnover over £7.0bn in 2022. Celebrating 150 years of heritage in 2022, Shiseido constantly creates high-quality, safe and innovative cosmetics and develops brands deeply loved by people from all over the world, in line with our mission: Beauty Innovations for a Better World.

Shiseido UK & Ireland plays a central role in the EMEA region and is the biggest affiliate, leading the Digital acceleration agenda thanks to a team of local experts, but is also constantly reinventing its Retail footprint in the world's Nr4 biggest beauty market.

To deliver our strong Growth & Profitability ambitions, we will follow 4 strategic streams:

  1. Leverage our unique portfolio of premium Beauty brands across all 3 categories.
  2. Stay agile and capture new retail opportunities.
  3. Create a great place to work in Beauty.
OUR PRINCIPLES

Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success.

OUR PRINCIPLES serve as the working principles that every Shiseido employee must follow. These eight working principles - known as "TRUST 8" - are based on the idea that mutual trust is the key to succeeding in OUR MISSION.