Team Assistant (1-Year FTC) Secretarial & Administrative London

Team Assistant (1-Year FTC)

Wedlake Bell are recruiting for two Team Assistants to support our property teams. This is a full-time, 1-year fixed-term contract.

The Team Assistant will provide legal secretarial and administrative support to the secretarial team, working alongside our legal secretaries to ensure excellent service is provided to both our fee-earners and our clients.

This is an entry-level Team Assistant position and an excellent opportunity for you to start your career in legal secretarial support. The team offers an excellent working environment, providing first-class training and support, with the opportunity to have an impact in a developing area of law.

We are looking for a diligent team player with an eye for detail, maintaining high customer service standards.

While we do not require previous secretarial or administrative experience, before applying please familiarize yourself with secretarial services in the legal setting and demonstrate your interest in the position in your covering letter.

About Us:

Located in the heart of the City of London, Wedlake Bell is a Top 100 law firm offering full services across Private Client, Real Estate, Business Services, and Disputes. The firm has 81 Partners and a total headcount of around 400. We have grown year-on-year, attributed to the continual success of our legal teams and the dedication of our staff members.

Our culture is widely recognized as one of the best in City law, built on trust, collaboration, and mutual respect. Joining us, you will be part of a firm which supports work/life balance, personal development, and building strong connections. With regular cross-firm socials and events (including our renowned yearly ski trip!), you will quickly feel like part of the WB team!

Key Responsibilities:

1. Responsible for administration, filing, photocopying, scanning, and engrossing of documents;
2. Managing and redirecting telephone calls including taking messages;
3. Managing diaries and booking meetings, travel, restaurants, etc;
4. Collating deeds and producing deeds schedules;
5. Creating/maintaining data rooms;
6. Liaising with Facilities/Accounts and other support departments within the Firm to support the work of Secretaries;
7. Providing cross-team support as needed;
8. Other ad hoc tasks as requested.

Skills and Qualifications:

1. Ideally have completed CILEX / City & Guilds Legal Secretarial Diploma, or other relevant Business Administration qualification;
2. Ideally (but not essential) have some office administration experience;
3. Accuracy and attention to detail;
4. Good organization and ability to prioritize effectively;
5. Good communication and telephone manner;
6. High standard of written English and knowledge of English grammar;
7. Knowledge of Word and document formatting;
8. A team player and willing to help others wherever possible;
9. Proactive and positive - takes the initiative on matters and also comfortable with taking direction from Secretaries;
10. Copes well with mid-to-high volume and/or time-sensitive work.

Why join us?

1. A competitive starting salary;
2. Comprehensive pension plan;
3. 25 days paid holiday per annum, plus additional leave for significant life events;
4. Option to purchase up to five additional days of holiday each year;
5. Life Assurance and competitive income protection scheme;
6. Access to Private Medical and Dental Insurance from day one;
7. Enhanced parental leave policies;
8. Employee Assistance Programme with face-to-face counselling services;
9. Variety of staff wellbeing initiatives including Pilates classes and subsidised gym memberships;
10. A range of bonus schemes recognizing referrals and client introductions.

We are dedicated to fostering a diverse and inclusive workplace, where every individual is respected and valued. We welcome applications from all qualified candidates, irrespective of their background or personal circumstances.

If you are passionate about joining a busy team and are eager for a challenging yet fulfilling career, we encourage you to apply.