Team Coordinator

Overview

6 MONTHS FIXED CONTRACT

THE FIRM

Montagu Evans is an independent, market leading property consultancy. Headquartered in London with offices in Scotland and Manchester. Our work encompasses planning and development, specialist valuations and transactions across the United Kingdom.

We're a group of people that are excellent individually and exceptional together. We care about our legacy, we create spaces that people use to live, work, communicate and connect.

We're a partnership and the people who run the business are empowered to create their own teams to exceed our client's requests. This highly flexible and collaborative approach has enabled us to develop an exceptional business that has spanned nearly a century.

We encourage an honest and straightforward approach to our work and relationships. We embrace individuality, whilst relying on working together and never accepting the status quo.

We give everyone the opportunity to be the best version of themselves. We trust and support each other. We recognise that our people are the heart of our success and only by identifying, supporting and promoting them will we be able to provide continued outstanding client service.

Together we are Montagu Evans.

Montagu Evans is committed to maintaining an inclusive work environment. One that embraces everyone. Read more here .

THE TEAM

The CMT is the hub of the business and is home to the HR, Finance, I.T, Compliance, and Marketing & Business Development. These departments work closely together to achieve the smooth running of the firm and provide support to the Managing Partner, as well as the wider departments.

ROLES OVERVIEW AND DUTIES

6 months fixed contract. To provide administrative support and assistance to the CMT and the Managing Partner's EA by assisting with diary management, PowerPoint presentations and logistical tasks.

The role requires a highly organised, strong communicator with excellent listening skills who can grasp the CMT's needs and support them accordingly with a proactive approach and ability to work on own initiative.

Administrative duties:

• Manage complex and challenging diaries, including:
• Organising meetings and calls with internal teams within the Firm
• Organising external meetings and calls with clients and contacts
• Following up and confirming meetings
• Booking meeting rooms
• Booking restaurants and external venues
• Organising travel arrangements
• Responding to invites on behalf of the team
• Point of contact and liaison for the wider firm
• Supporting liaison with partners, staff and clients
• Working closely with and supporting MP's EA when required
• Processing expenses/mileage claims for the team
• Preparing presentations and other materials, including PowerPoint presentations
• Helping organise seminars, client or staff entertainment and other events when required
• Willingness and ability to work outside of normal hours, in exceptional circumstances, as requested
• Providing cover for the MP's EA when they are away
• Any other duties as required

DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS

• Exceptionally well organised and self-motivated, proactive in approach
• Strong attention to detail and the ability to prioritise, work to deadlines and under pressure
• Ability to think ahead and anticipate requirements/outcomes
• Experienced Outlook diary manager
• Reliable and trustworthy with P&C information
• Discretion and tact in dealing with clients, partners and staff at all levels
• Ability to maintain good relationships with other departments in the firm
• Good time keeping and punctuality
• Emotional intelligence, ability, and confidence to handle conflicting requests and foster great relationships
• Positive and empathetic approach to others and capable of working as an integral part of a team
• High standard of English, written and spoken
• Capable of working with large, pressured workloads often on tight timescales
• Positive, friendly & enthusiastic attitude
• Excellent IT skills, highly proficient users of Microsoft packages including Outlook, Word, Excel, PowerPoint and other relevant software