Accounts Payable Assistant

The Accounts Payable Assistant (as part of the Accounts Payable Team) is responsible for coding and processing invoices for payment from both external and internal suppliers. They will work closely with the Transactional Finance Manager and Senior Accounts Payable Assistant to identify areas where these processes could be improved further.

They will arrange for CHAPS, BACS or cheques to be prepared for approval and will also support the Senior Accounts Payable Assistant in producing month end balance sheet reconciliations and supplier statement reconciliations.

ORGANISATION

Reports to: Senior Accounts Payable Assistant

Contract type: Permanent

MAIN RESPONSIBILITIES

• Process supplier invoices. Correctly set suppliers up on the system and that all invoices are accompanied by an approved purchase order.
• Ensure invoices are paid to standard Shiseido UK&I Group terms.
• Ensure that debit balances are immaterial.
• Ensure that workflows and processes are followed.
• Support the Senior Accounts Payable Assistant in building and maintaining relationships with Vendors and Suppliers.
• Support the Senior Accounts Payable Assistant in ensuring that controls are followed and improvements are embedded.

Preparation of Payments

• Prepare the weekly BACS file for all automated invoice payments which will then be approved by the Transactional Finance Manager.
• For manual payments, prepare cheques and CHAPS as appropriate and will ensure that both have been approved in line with Shiseido UK&I Group policies before being passed for payment.

Balance Sheet and Supplier Statements

• Support the Senior Accounts Payable Assistant in preparing the monthly balance sheet reconciliation.
• Complete supplier statements and reconciliations as required.

Expenses

• Support the Senior Accounts Payable Assistant to ensure that employee expenses are processed accurately through the correct authorisation workflows and paid promptly once authorised.

EXPERIENCE REQUIRED

• Excellent communication skills, both written and oral.
• Good time management and organisational skills.
• Self-starter and able to work on own initiative.
• Personable approach but resilient when required.
• Keen attention to detail.
• Flexible and adaptable to changing business demands.
• Experience of working with SAP (S4 Hana).
• Alignment with the group's "Trust8" working principles: Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success.

The benefits you'll love

• 26 days holiday + bank holidays + your birthday day off.
• Holiday buy - up to 5 days.
• Day off when you get married or move house.
• Generous contributory pension scheme - match up to 8%.
• Annual performance related bonus.
• Private medical insurance with Vitality.
• Enhanced parental allowance.
• Life Assurance up to x4 your salary.
• Flexible Friday finish.
• Flexible & hybrid working.
• Annual performance and development reviews so you know your career is going in the right direction.

ABOUT SHISEIDO GROUP

Our mission: Beauty Innovations for a Better World.

Founded in 1872 in Japan, Shiseido Group is within the Top 5 leading cosmetics companies in the world and aims to inspire a life of beauty and culture. Operating in 120 countries with 42,000 employees and 70 nationalities, Shiseido offers a unique selection of Skincare, Makeup and Fragrance brands. Celebrating 150 years of heritage in 2022, Shiseido constantly creates high-quality, safe and innovative cosmetics and develops brands deeply loved by people from all over the world.

OUR PRINCIPLES

Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success.