Administration Assistant

Ref: AJ46357

A Japanese international shipping company and LNG carrier company is currently recruiting an Administration Assistant to work in their London office.
In this role, you will be responsible for delivering vital administrative and clerical support to the team, ensuring the department operates efficiently.
The ideal candidate should have at least 1 year of office administration experience, effective communication abilities, and exhibit reliability and flexibility.

ELIGIBLE APPLICANTS:
(O) Eligible visa: Permanent residence, Spouse, Partner
(X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance
WORK TYPE: Hybrid working available
VISA SUPPORT: No

TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: Negotiable, depending on experience
START: ASAP
LOCATION: London

Administration Assistant Main Responsibilities:

1. Provide comprehensive administrative support to the team, including document preparation, data entry, and record management.
2. Arrange travel, accommodations, and process expense claims for staff as required.
3. Coordinate travel logistics for overseas visitors.
4. Manage administration for staff training sessions, conferences, and bookings.
5. Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed.
6. Support the Administration Manager in maintaining and managing group diaries.
7. Provide administrative assistance to the Director, senior management, and offshore team as required.
8. Organise internal and external meetings, as well as team-building events, ensuring all necessary arrangements are in place.
9. Maintain accurate records and manage databases as needed.
10. Undertake any other administrative tasks as directed by Division management.
11. Report to the Administration Manager of the Division on administrative matters.
12. Assist in coordinating and arranging external office events.
13. Collaborate with and support another administrative assistant on tasks such as processing invoice payments and purchase order numbers (PONs).

1. At least 1 year of office administration experience.
2. Good English written and verbal communication skills.
3. Open, honest approach and a good team player.
4. Ability to work in a multicultural global business.
5. Excellent inter-personal skills.
6. Commitment to the assignment with Reliability and Flexibility.
7. Further education or administrative certification.
8. Business level fluency in English.

All applicants for the Administration Assistant must have the right to work in the country as the Company is not able to offer visa support.
We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.