Administrator

ADMINSTRATOR

Our client, an Oil and Gas Company is seeking an experienced Administrator. This is a 3-6 Month PAYE Contract role based in Aberdeen and working 37.5 hours per week. Experience with formatting/reformatting, Office365 packages, Teams, Outlook etc. is highly desirable.

Job Purpose:

To assist in updating Management System documents to reflect the current organisation.

Reporting lines and interactions:

Hierarchically reports to the Information Management Manager

Main accountabilities:

Re-format documents to the latest templates and company requirements; logo, font and style, pagination, header and footer, disclaimer, numbering and branding colours.

Remove any reference to previous old departments, personnel, legacy company, obsolete document references, etc.

Notify IM Manager and BMS Coordinator of any irrelevant documents.

Liaise with owners for the accuracy of the technical content of the document, if content obsolete to remove from the management system.

Track and provide progress on a weekly basis of the total documents managed for each category/departments.

Any other duties as required by the Information Management Manager.

Qualifications (professional, technical, academic):

Essential:

Proficiency in Microsoft Office package.

Typical background and experience required:

Essential:

Proficiency in MS, Office 365 Word, Excel and PowerPoint.

Efficient in formatting documents using templates.

Able to work independently and as part of a team.

Able to prioritise tasks or identify conflicts in delivery of tasks.

Good communications skills, written and verbal.

Additional information:

Personal qualities

Highly organised and attentive to detail.

Able to work under pressure.

Self-motivated an persistent.

Problem solver.