Compliance Manager

JOB DESCRIPTION

Job Title: Compliance Manager

Purpose of Job:

The purpose of this role is to actively support the managing and the scheduling of subcontractor lead PPM's, receipt service sheets in line with the contract KPI's, maintain compliance records, and manage the contract asset and PPM systems. This role will demand a sound understanding of processes and the applicant will need to be consistent in their decision making.

Key Responsibilities:

1. Maintain RAMS administration ensuring timely submission and acceptance.
2. Routinely review approved RAMS for validity and content with the site FM.
3. Review permit content ensuring risks are clearly identified.
4. Provide KPI statistics on a monthly basis in a pre-set format.
5. Provide an additional support service to that of the system designers.
6. Review and improve the system to effect the best operational procedures.
7. Liaise with CAFM team to agree on system updates and improvements.
8. Manage the contract asset list and schedule PPM tasks within the CAFM system.
9. Collate asset information post-service to create historical service, failure, and repair information.
10. Ensure Maintenance job plans are kept up to date utilizing SFG20.
11. Carry out any reasonable management requests.
12. Receipt service records within KPI timeframe.
13. Upload service records to CAFM & Compliance platforms.
14. Audit site log books in line with contractual requirements/demands.
15. Lead compliance meetings with the client and drive improvement with the wider team.

Accountabilities:

• Accountable to Account Director and the accounts management team.

Person Specification:

• Attention to detail and accuracy: Taking action to ensure work is delivered to a high standard of quality, timeliness, and quantitative performance.
• Communication: Communicating effectively to ensure others are fully briefed and listening to ensure mutual understanding.
• Flexibility: Adapting own efforts to facilitate change in dynamic environments; able and willing to take on new tasks and problems as they arise, and under own initiative if necessary.
• Teamwork: Good team member and supportive of others.
• Organisational & Political Sensitivity: Capacity to perceive the impact & implications of decisions & activities on other parts of the organisation.
• Internal Networking: Establishing contacts in the organisation & interacting effectively with them.
• Problem Analysis & Solving: Analysing complex problems, evaluating alternatives & identifying sound options; resolving problems & creating a way forward.
• Creativity: Coming up with new ideas & original proposals.
• Initiative: The ability to think ahead about what needs to be done, spotting opportunities & taking action to make the most of them.
• Ensuring Results: Taking action to ensure work is delivered to a high standard of quality, timeliness & quantitative performance.
• Influencing: Selling the benefits of proposals and ideas to others and persuading them to take action.
• Customer Focused: Ensuring that both current and anticipated needs of customers are met.

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. By signing this job description, I acknowledge that I have read and understood the responsibilities and requirements of my role.