Contracts Manager

This exciting opportunity to join the Divisional Contracts Team has arisen due to the promotion of the current postholder. Working as part of a small, friendly team, the role spans the Division of Estates & Facilities which delivers an essential support services function for Aneurin Bevan University Health Board.

This role requires close collaboration with Estates and Facilities colleagues to oversee various contracts within the Estates and Facilities Division's portfolio. The post holder will work alongside the Contract Management Team and engage with divisional stakeholders at all levels to ensure contracts are effectively managed and that the contracts programme is delivered in accordance with organisational and policy requirements.

Additionally, the post holder will support the Health Board's corporate objectives by ensuring the appointment of essential support services to provide goods, services, and planned preventative maintenance within the Estates and Facilities Division.

A key aspect of the role is identifying opportunities to enhance quality, maximise value for money, and explore potential income generation.

This position is based at St Cadoc's Hospital in Caerleon, Newport, with an element of home or agile working.

Main duties of the job

The main duties of the job include:

1. Take the lead in managing a diverse portfolio of service and maintenance contracts that support the Estates and Facilities Division. This includes overseeing the delivery, development, and management of contracts to ensure high performance standards and value for money while fostering strong relationships with key suppliers.
2. Provide expert guidance on procurement and contract management, advising customers and colleagues on contractual matters to ensure compliance with procurement legislation and other statutory regulations. Stay informed about legislative changes and implement new policies, practices, and procedures accordingly.
3. Lead quotation and tender exercises, as well as complex procurement processes, in line with relevant public procurement regulations.
4. Regularly analyse data to identify opportunities for service improvements and cost savings.
5. Oversee the output specifications of existing contracts to ensure efficient service delivery, with clear and well-communicated performance reporting.
6. Implement system controls for managing contract variations and proactively address areas of concern by developing and executing remedial action plans.
7. Working collaboratively with the Contracts Administrator to ensure digital record keeping is maintained and that supplier payments are processed with efficiency and accuracy.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification Qualifications and Knowledge

• Postgraduate qualification in procurement, contract management or project management
• Membership of Chartered Institute of Procurement (CIPS), CIPFA or Institute of Purchasing and Supply

Experience

• Experience of working in a senior position within Purchasing and Supply
• In depth knowledge of health sector and public sector procurement and EU procurement directives
• Proven experience in contract management, including supplier relationships and KPI's
• Experience of delivering cost savings/service improvements through a supplier base
• Experience of projects involving organisational change
• Basic knowledge of health care estates functions
• Working knowledge of health care environment
• Experience of contract management in a health setting
• Experience of project management
• Experience of working in the NHS

Skills and Attributes

• Able to work on own initiative and prioritise own time and plan workload
• Ability to work under pressure and to tight deadlines
• Works in collaboration with colleagues as part of a team
• Well-developed inter personal skills
• Enthusiastic and self-motivated
• Takes responsibility for own learning and development and maintains professional standards
• PC literate including working knowledge of Microsoft applications
• Excel and data analysis skills
• Creative, problem-solver
• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh

Other

• Satisfactory Standard clearance including an/a Adults and Childrens Barred List check
• Some travel required within the Health Board footprint
• Able to work hours flexibly to meet the needs of the service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.