EA to the Chief Content Officer & Content Team Coordinator

THE CARWOW GROUP

Carwow Group is driven by a passion for getting people into the right car. We're building the go-to destination for car-changing, reaching drivers everywhere with our trailblazing portfolio of personality-rich automotive brands: Carwow, Auto Express, evo, Driving Electric, and Car Buyer.

What started as a simple reviews site is now one of the largest online car-changing destinations in Europe. Over 10 million customers have used Carwow to buy and sell cars since its inception. Last year, we grew by over 50%, with nearly £3bn worth of cars bought on-site and £1.8bn of cars listed for sale through our Sell My Car service.

In 2024, we acquired Autovia, doubling our audience overnight. Together, we now have one of the biggest YouTube channels in the world, with over 1.1 billion annual views, sell 1.2 million print copies of our magazines, and reach over 350 million users annually through our web content.

WHY JOIN US?

We're winners of the prestigious Culture 100 award, recognising the most loved and happiest tech companies to work for! Recently, we raised $52m in funding led by global venture capital firm Bessemer Venture Partners (an early backer of LinkedIn and Shopify) to accelerate our growth plans.

As pioneers, we're always driving into new territory and creating positive change. Where others see difficulty, we see possibility-building new experiences, launching new titles, and listening to drivers.

Being part of Carwow Group means championing drivers and the automotive industry, acting as disruptors, and never being afraid to fail (but learning fast when we do!).

With 500 employees across the UK, Germany, Spain, and Portugal, we're revolutionising car-changing and expanding our mission across every brand and country we operate in. Jump in and join us!

THE ROLE

We're looking for an EA to support our CCO + provide administrative support for the content team. Please note, this role requires a degree of flexibility, including some out-of-hours support. The Executive Assistant may need to be reachable during evenings and up to two weekends per month when the principal is travelling or on shoots. Assistance may be required in the event of urgent matters, last-minute changes, or unforeseen circumstances.

Responsibilities

• Calendar wizardry: Skilfully oversee the CCO's schedule, ensuring comprehensive awareness of upcoming commitments with the ability to manage overlapping and frequently changing schedules for YouTube shoots, cross-departmental requests, presentations and meetings.

• Stakeholder Engagement: Act as the primary point of contact for internal and external stakeholders, efficiently managing enquiries and ensuring that matters concerning the CCO receive appropriate attention.

• Project Coordination & Content Team Support: Coordinate and follow up on various project workstreams and initiatives led by the CCO.

• Proactive Problem-Solving: Anticipate the CCO's needs, streamline processes, and provide solutions in advance of issues arising. Have a strong understanding of contingency planning and managing unforeseen issues that could disrupt production schedules calmly and effectively

• Attention to Detail: Demonstrate unwavering precision, upholding the highest standards of accuracy and quality in all responsibilities.

• Responsive: Quickly and accurately

• Confidentiality: handle confidential information with discretion, maintaining a high level of trust and integrity.

WHAT YOU'LL DO

Administrative Tasks:

• Administrative Excellence: Execute a wide array of administrative tasks, from crafting and refining presentations to managing pre-production documents, schedules, and communications.

• Work closely with the Content Manager to support YouTube production processes, ensuring timely completion of tasks, and progress-tracking.

• Expense Management: oversee and track the CCO's and YouTube production team's expenses and reimbursement requests.

• Accurately logging and coding content team invoices in the budget tracker.

• Processing purchase requests for the Content team.

• Booking travel, accommodation, car hire and managing visas for special overseas projects, and managing these across multiple time zones for global productions and meetings for the CCO and content team.

• Management of loan agreements for short/long term car loans from car manufacturers.

Coordination of CCO/presenter and crew:

• Call Sheets: creating and distributing logistics call sheets & itineraries for overseas travel, launches and shoots; ensuring everyone knows their schedule.

• Check-ins: ensuring talent arrives on time and is well armed with where they need to be

• Communication: acting as a go-between for departments to relay information quickly and accurately.

• Transportation and running errands.

• Coordinating transportation for talent and crew and handling any errands required for the CCO

Meeting Support

• Meeting Coordination: Prepare and organise meeting materials, presentations and reports to ensure the executive is well-prepared for all engagements.

• Actions and follow-Up: Attend meetings, diligently capture key points in minutes, and ensure the timely completion of action items including debriefing the relevant team heads and leads on any actionable items, and managing status updates with the CCO.

WHAT YOU'LL NEED

• We are seeking an individual who is inherently self-motivated and possesses a strong solutions-orientated mindset. Your track record should reflect experience in effectively engaging with C-level executives. In addition, you should excel in managing workloads and adeptly prioritising tasks, even within the demanding constraints of a fast-paced, deadline-driven environment.

• Emotional resilience and able to implement structure between the CCO and this role.

• Thrives on multitasking: you can deftly spin multiple plates to give the CCO space to focus on big-picture stuff and keep the business humming.

• Unapologetically curious: you will always want to build a deeper understanding of what makes our business tick.

• Several years' experience as an Executive Assistant in a high growth scale-up tech space, reporting directly to C-level. A content environment would be advantageous.

• Tech Savvy: Proficiency in office software tools (e.g. Google Suite) and familiarity with productivity and scheduling software.

• Outstanding organisational and time management skills including quick response times

• Exceptional written and verbal communication skills, including the ability to draft professional correspondence and emails on behalf of the CCO.

• Proactive, adaptable, and detail-orientated.

• You'll have the ability to drive at times along with the confidence to move cars between locations so a full clean driving is required.

INTERVIEW PROCESS

• Step 1: A screening call with a member of the Talent Team

• Step 2: An interview with the Hiring Manager (EA CEO) & A member of the People Team

• Step 3: An interview with the Content Manager

• Step 4: An interview with the CCO

WHAT'S IN IT FOR YOU

• Hybrid working.

• Competitive salary to fund that dream holiday to Bali.

• Matched pension contributions for a peaceful retirement.

• Share options-when we thrive, so do you!

• Vitality Private Healthcare, eyecare vouchers, and Life Assurance for peace of mind.

• Monthly coaching sessions with Spill, our mental wellbeing partner.

• Enhanced holiday package, plus Bank Holidays:

  • 28 days annual leave.

  • 1 day for your wedding.

  • 1 day off when you move house.

  • 30 days annual leave after your third year.

  • 35 days annual leave after your tenth year.

  • Option to buy 3 extra days of holiday per year.

• Work from abroad for a month.

• Inclusive parental, partner, and shared parental leave, fertility treatment, and pregnancy loss policies.

• Bubble childcare support and discounted nanny fees.

• The latest tech (MacBook or Surface) to power your work.

• Up to £500/€550 home office allowance.

• Generous learning and development budget to master your craft.

• Regular social events: tech lunches, coffee with the exec sessions, lunch & learns, book clubs, and more.

• Refer a friend, get paid. Repeat for infinite money!

DIVERSITY AND INCLUSION
Diversity and inclusion are integral to our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply. We make recruiting decisions based on experience, skills, and potential, ensuring all applicants are treated fairly and equally.