Estates Compliance Coordinator

Come and join one of the UK's largest independent providers in neuro and mental healthcare. We proudly employ over 4000+ people - no matter what your experience, we have jobs for everyone.

We'd like you to join us as a Estates Compliance Coordinator in our Estates and Facilities team at Active Care Group. This role is full time, working 3 days per week in our Waterloo office in London, and 2 days working from home.

The Estates Compliance Coordinator supports the Head of Estates in ensuring that all services within the portfolio meet the required regulatory and safety standards. This role involves monitoring compliance across various health and safety, environmental, and regulatory requirements, implementing best practices, and maintaining records of inspections, audits, and regulatory certifications. The Estates Compliance Coordinator collaborates closely with the property supervisors and health and safety team to support a safe and compliant environment essential for patient care and staff well-being.

What you'll be doing:

1. Monitor and ensure all services comply with relevant legislation, including NHS, Care Quality Commission (CQC), and Health and Safety Executive (HSE) regulations.
2. Develop, update, and support in the management of compliance checklists, ensuring timely completion of inspections and audits.
3. Stay up to date on regulatory changes and standards supporting in the implementation of necessary updates to policies and procedures.
4. Maintain accurate, up-to-date records of compliance activities, including audit results, inspection reports, and regulatory certificates.
5. Organise and archive essential documents to ensure easy access for audits, inspections, or regulatory reviews.
6. Support the Head of Estates in the preparation of reports on compliance status and trends, providing recommendations for improvement to senior management.
7. Work closely with the Head of Estates and Head of Health and Safety to standardise procedures across sites and ensure consistent compliance across the business.
8. Support in the updating of risk assessments and compliance policies as needed to address new regulations or changes within the portfolio.

A full list of key responsibilities can be found in the job description.

What you'll have:

1. A degree or diploma in facilities management, health and safety, compliance, or a related field is preferred.
2. Health and safety certifications (e.g., IOSH, NEBOSH) are highly desirable but not necessary.
3. Prior experience in a compliance-focused role, ideally within healthcare or facilities management.
4. Knowledge of UK healthcare regulations, including CQC, HSE, and environmental standards desirable.
5. Strong understanding of health, safety, and environmental regulations applicable to healthcare settings.
6. Proficiency in using compliance software or systems for record-keeping and audits.
7. Excellent organisational skills and attention to detail, with a proactive approach to compliance management.

We also want to ensure that individuals with disabilities are provided reasonable facilities to participate in job applications or interviews to perform essential job functions. To support this, we are a Disability Confident committed employer.

What to look forward to:

1. 25 days plus bank holidays.
2. Birthday off.
3. Join the Active Learning Hub and benefit from a wide range of e-learning and face-to-face training and development opportunities.
4. Active Reward App giving discounts and savings on your weekly shop.
5. Free 24-hour confidential Employee Assistance Programme Helpline & App to support with legal, health, wellbeing, relationship and consumer advice.
6. A Nest Personal Pension account.
7. Access to join a Medicash Health Plan for you and your family to save money on everyday health essentials - like going to the dentist or opticians.
8. We recognise outstanding Active Behaviours via the Active Awards programme.
9. Enhanced Sick & Maternity Pay benefits.
10. Refer a Friend Scheme and earn yourself up to £1000 by recommending someone you know.
11. and, of course, the support and guidance of our qualified clinical and business leadership teams so that you can really develop your career with Active Care Group.