Executive Assistant 12 month fixed term contract

Executive Assistant 12 month fixed term contract

Our Commodities and Global Markets group is dedicated to providing comprehensive financial services and solutions. As part of this team, the Specialised and Asset Finance division in London focuses on offering tailored finance solutions, supporting a diverse range of clients and industries.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

As an Executive Assistant, you will play an essential role in keeping the team organised and operating effectively. You will provide the full spectrum of administrative and secretarial assistance, including calendar management, expense and invoice processing, and travel coordination. You will also support the legal team with document management and signing procedures, assist with onboarding new starters, manage meeting bookings for internal and external stakeholders and help coordinate internal and external events as they arise.

What you offer

• Minimum 3 to 5 years of experience in a similar executive assistant role within an international organisation, with banking experience being highly regarded.
• Exceptional communication skills and confidence in working with senior-level colleagues across different offices.
• Excellent time management and organisational skills, with proficiency in Outlook, Word, Excel, and PowerPoint.
• Ability to manage conflicting priorities, multi-task, and remain detail-oriented in a fast-paced environment.
• A positive, proactive attitude with a passion for problem-solving and being a team player.

About Commodities and Global Markets

Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.

Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• Hybrid and flexible working arrangements.
• One wellbeing leave day per year and minimum 25 days of annual leave.
• Primary carers are eligible for minimum 20 weeks paid leave and minimum 6 weeks for secondary carer.
• Paid volunteer leave and donation matching.
• Range of benefits to support your physical, psychological and financial wellbeing.
• Employee Assistance Program, a robust behavioral health network with counseling and coaching services.
• Recognition and service awards.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.