Facilities Co-Ordinator

Benefits:

Salary: £32,654- £37,035 per annum, Grade 4

Hours: Full Time 37 hours per week

Location: Service Headquarters, Calcot, Reading

Excellent annual leave allowance: 28 days, flexible working, onsite gym, parking facilities and a Local

A permanent role has come up in the Facilities Department for a Facilities Co-ordinator. We are looking for an additional individual to join the Facilities team who can deliver focused service delivery in maintaining secure, safe and functional working environments within the RBFRS estates portfolio.

You will be working as part of a close team to achieve set objectives by ensuring high standards are delivered across both hard and soft services at all times by undertaking site management of mandatory compliance inspections including reporting, recording, planning and completion.

The role also requires the coordination of planned, preventative and reactive maintenance and support of customer services. Coordination of contract management and liaison with approved contractors to review contractual performance, addressing of queries in a timely and effective manner, submitting purchase orders (PO's) for the delivery of services in line with agreed Service Level Agreements (SLA's) and contracts under financial budgetary controls.

The key focus of this role is:

• Act as the main point of contact for RBFRS sites that are allocated to the role for the management of defect reporting and compliance tasks regarding hard and soft services.
• Completing regular site visits to liaise with internal customers and to ensure statutory inspections have been completed and monitor the standards of third parties' contractual tasks.
• Maintain effective communications with workplace managers to ensure that they are made aware of planned events, contractor visits and work programmes.
• Responsible for the upkeep of facilities maintenance records and project files, including all test records against allocated RBFRS sites to the role.
• Investigate reported defects to determine appropriate action to complete repairs on a daily basis and planning corrective action against the defect category.

Key role requirements (knowledge, skills and experience):

• Excellent communication skills with people at all levels, both internally and externally, remaining tactful and diplomatic at all times.
• Experience of both hard and soft Facilities Service.
• Ability to make decisions within own area of responsibility, demonstrating strategic thinking skills and to effectively cope with complex building repairs.
• High level of IT skills, including report writing and data entry.
• Excellent self-management, with good planning and organisational skills to work on own initiative. Ability to analyse and identify possible causes of problems and implement solutions to minimise future occurrence.
• Current full UK/EU driving licence.

The successful candidate will demonstrate and promote behaviours in line with the Job Profile/Person Specification and our Behaviour Competency Framework.

If you are interested in applying for this position, click Apply Now

Appointment is conditional upon undertaking a Standard Disclosure and Barring Service. Rechecks will be required in line with the Disclosure and Barring Service (DBS) and Recruitment of Ex-Offenders Policy.

For further details about the role or to simply discuss any adaptations or adjustments we can make to assist you in your application or with our recruitment process please contact Michelle Halliwell, Facilities Manager at to arrange an informal discussion.

Closing date for applications: 17:00 hours on Friday 14 March 2025

It is anticipated that the assessment/interview process will run week commencing: 24 March 2025

Anticipated start date: 28 April 2025 (tbc).

Please note that it is your personal responsibility to check whether by applying/accepting this position it would result in any Annual Allowance implications. A breach in the Annual Allowance threshold could result in a Tax charge.

Our Commitments:

Royal Berkshire Fire and Rescue Service values your individuality, your diversity and your dignity. All are welcome here. Inclusion, diversity and equality are principles which guide our decisions and will be visible throughout the Service, and we will continually work to improve in these areas.

We are committed to creating an inclusive culture of dignity and trust where everyone feels safe and comfortable to bring their whole self to work.

Simply: The communities we serve are varied and diverse, we should be too.

Applications are welcome for job-share or part-time arrangements please enquire on application.

All applications are considered on merit alone. We are a Disability Confident Leader - if you meet the essential criteria of the role, you will be guaranteed an interview if you choose to opt into the Offer of an Interview Scheme (formerly known as the Guaranteed Interview Scheme).

Royal Berkshire Fire and Rescue Service is committed to safeguarding and promoting the welfare of children and vulnerable adults, and all employees must share this commitment.