Financial Services Assistant

The University of London

The University of London is a leading UK provider of distance and digital education internationally, offering programmes to 45,000 students in 190 countries around the world. Although proudly rooted in London, our community and impact are global.

We are a national leader in the humanities, and we promote their value to society and the economy through knowledge creation and exchange.

We are also a federation of 17 world class higher education institutions, with collaboration at the heart of our ethos. The University of London federation is a collective community of more than 240,000 learners and 50,000 staff, delivering world-leading research across all disciplines.

Our passion for increasing access to education and mobilising the collective power and expertise of the federation is central to our ability to transform lives around the world and address the global challenges of the future.

The post holder will be responsible for supporting the Deputy Financial Controller and Financial Services Supervisor in providing innovative and efficient customer focused transactional processing services, whilst maintaining a strong control environment.

The post holder will work closely within the Financial Services Team and key stakeholders to deliver the University's and department's strategy.

As directed by the Deputy Financial Controller or the Financial Services Supervisor, the Financial Services Assistant will be involved in delivering efficient customer focused services in the following areas:

1. Processing AP invoices & payment requests to meet the weekly University of London Payment run.
2. Assist in Account Receivable processes such as the allocation of income.
3. Answering stakeholder queries within the various mailboxes of Financial Services such as E-Invoice, Payments and Credit Control.
4. Assist the Deputy Financial Controller in completing business critical projects through being involved in system's testing.
5. Assist the Financial Services team answering audit queries during the Year-End cycle.
6. Posting journals, which reflect income collected through the SITS system of the University of London.
7. Assisting the Financial services team in process improvements.
8. To pro-actively maintain their own continual professional development by engaging with an accountancy qualification such as AAT, ACCA, ICAEW and CIMA.
9. To actively follow and promote the University of London policies, including the University's Dignity at Work and Equal Opportunities Policy and actively promote these wherever possible.
10. To maintain an awareness and observation of fire and health and safety regulations.
11. Any other duties, consistent with the grade and scope of the post, reasonably required of the post holder by the reporting line manager.

For a full role profile, please refer to the job description below.

To be considered for this opportunity, please submit your Application and CV (by clicking 'apply for job' at the bottom of this page) before the closing date at midnight on the 1st of April 2025.

Interview will be taking place w/c 7th of April 2025.

The University will be unable to sponsor candidates for a visa for this role. Successful applicants must be able to demonstrate their right to work in the UK for the duration of their employment.

The University reserves the right to close the vacancy earlier than the published end date should it receive sufficient applications to warrant earlier shortlisting.

The University currently operates a Hybrid Working framework involving a mix of working remotely and in the office. Typically, the majority of employees will be able to agree to work remotely for up to 60% of their working week, role dependent, however will be required to attend on specific days for training or team meetings.

The University of London is committed to promoting a diverse and inclusive working environment where we can all be ourselves and succeed. We particularly encourage applications from members of Black, Asian, and Minority Ethnic communities as this group is currently under-represented at all levels within the University. All appointments will be made on merit, based on the criteria identified in the job description.

Pursuing excellence in education and equal opportunities.

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