HBS Event Travel Assistant (F/H)

️ Contract type : Fixed 6 month until Club World Cup

Based in Headquarters Boulogne (92)

️ How to apply ? To apply use "Apply via LinkedIn" - "Candidature Simplifiée"

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What is HBS ?

You've probably watched a football game at some point in your life. Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team . We are involved in the production of the following events : FIFA World Cup 26 , FIFA Women's World Cup 2027 , Men's Rugby World Cup 2027 Australia

Why we open this position? Be Part of Broadcasting Magic at Major Sports Events!

In the fast-paced world of international sports broadcasting, our Travel & Logistics team plays a crucial role in ensuring seamless operations across major sporting events. We're the backbone that keeps our production crews moving efficiently across the globe, from FIFA World Cup venues to Rugby World Cup locations. We're looking for a dynamic Travel Logistics Assistant to join our team and help orchestrate the complex symphony of international travel arrangements that make broadcasting magic happen!

Your Responsibilities

Travel Planning & Coordination

• Orchestrate international travel arrangements (flights/trains) for production teams within established budgets
• Collaborate with team leaders and core staff to understand and fulfill their travel requirements
• Implement and maintain efficient booking procedures aligned with company policies

Systems & Documentation Management

• Drive the development and optimization of our logistics tools based on user experience
• Create and manage detailed roadbooks for smooth travel operations
• Process and maintain accurate travel data in our logistics systems

Financial & Administrative Support

• Monitor and approve travel-related invoices following HBS financial procedures
• Support the implementation of travel strategies and booking workflows
• Maintain clear communication with external suppliers and internal stakeholders

Is it really for me?

Essential Skills & Experience

• Proven experience in travel planning and operations, preferably in a fast-paced environment
• Strong attention to detail and excellence in document management
• Advanced proficiency in MS Office, particularly Excel and Word
• Outstanding organizational abilities and priority management skills
• Excellent interpersonal skills for effective communication across all organizational levels
• Adaptability and resilience in a dynamic environment
• Ability to maintain composure and efficiency under pressure