HR Administration Assistant - European Association

HR Administration Assistant

About the company

We are looking for an HR Administration Assistant for our client, a European association focused on driving the energy transition and shaping the future of the electricity sector.

Job Description

We are seeking an organized and proactive HR Administration Assistant to support the Talent & People Development team with day-to-day administrative tasks. The role will focus on recruitment and learning & development administration.

You will work in the Brussels office and report directly to the Talent & People Development Manager. The position offers a hybrid working model to help maintain a healthy work-life balance.

Your Responsibilities

Recruitment & Employer Branding

• Draft and post job advertisements on job boards, social media, and the company website.
• Ensure job postings align with the company's branding and accurately describe roles and requirements.
• Review and update job descriptions for completeness and accuracy.
• Coordinate interview schedules between candidates and hiring managers.
• Send interview confirmations and instructions to candidates.
• Prepare interview packs, including job descriptions, CVs, and other relevant materials.
• Contact provided references to gather feedback on candidates' past performance.
• Manage candidate data in the applicant tracking system (ATS).
• Maintain an organized database of applicants.
• Generate recruitment reports, such as time-to-hire and number of applicants.
• Assist with organizing recruitment events like career fairs and university recruitment drives.
• Coordinate logistics for interview days, ensuring everything runs smoothly.

Learning & Development

• Coordinate the scheduling and booking of training sessions and workshops in the HR system.
• Send out invitations and reminders to employees regarding upcoming training.
• Manage training registrations and track attendance.
• Collect and review feedback from employees after training sessions.
• Maintain accurate records of employee training, certifications, and qualifications.
• Prepare training reports and summaries for HR or leadership teams.
• Ensure training materials are available on internal platforms.
• Liaise with external training providers to confirm course details, schedules, and materials.
• Organize in-house training sessions or e-learning opportunities.
• Process invoices from external training providers and track the training budget.

Additional Responsibilities

• Assist with preparing presentations and staff communications.
• Help with preparing and monitoring the budget, including tracking recruitment and training expenses.
• Provide general administrative support to the manager, including scheduling, report preparation, and meeting minutes.
• Assist with organizing HR meetings, team events, and internal communications.

Your Profile

We are looking for someone with the following skills and abilities:

• A Bachelor's degree in Human Resources or a related field.
• 1 to 2 years of experience in an administrative HR role, ideally in an international service-oriented environment.
• Proactive, resourceful, and a team player with a "can-do" attitude.
• Strong analytical skills with attention to detail.
• Excellent organizational and planning skills, able to prioritize tasks effectively.
• Strong communication skills in English and French or Dutch.
• Advanced proficiency in MS Office, especially Excel. Experience with SharePoint is a plus.

What We Offer

• A dynamic, rewarding role within a leading European organization.
• Opportunities for personal growth and development in a flexible work environment.
• A supportive, collaborative team culture.
• A competitive salary and benefits package (mealvouchers, insurances, homeworking possibilities )