HR Administrator

Overview

Connecting clients to markets - and talent to opportunity

With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we're a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets - focusing on innovation, human connection, and providing world-class products and services to all types of investors.

At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organizations, and investors to the global markets ecosystem. As a team member, you'll benefit from our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industry expertise. Elevate your career with us and make a significant impact in the world of global finance.

Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you'll have the opportunity to optimize processes and implement game-changing policies.

Responsibilities

Position Purpose: This role is responsible for providing Administrative support to the HR function, managing administrative processes including data input to HRIS (Oracle), providing employment references, producing letters, communicating HR changes and updates to the HR Operations Team as required.

Primary duties will include:

• Maintenance of the Employee Records ensuring individual records are complete, accurate and up-to-date in line with local labour
• Ensure employee's files adhere to data protection rules
• Inputting new employee data to Oracle;
• Supporting managers to submit employee changes in Oracle and providing guidance and advice on the system
• Salary changes
• Department changes
• Employment information corrections
• Job title changes
• HR reporting and data validation using the HRIS (Oracle) to provide reports to wider HR team based on information requests
• Reports for audit requests
• Carry out some analysis on existing reports to send tailored data to HR teams
• Data integrity reports
• Reviewing reports to sense check and ensure data is up to date
• Working globally with reporting and wider HR function

• Produce and issue letters to employees setting out changes to terms and conditions of employment
• For relating to internal transfers, promotions, end of probation, changes to compensation etc as directed by HR Advisor
• Ensuring letters which require signature are completed and saved in file
• First point of call for any queries regarding changes of employment

• Leavers process including processing leavers' paperwork, providing support to the employee and reviewing exit survey data
• Triage the HR department mailbox, ensuring efficient and timely response rates, so that all emails have been correctly allocated to members of the team.Being first point of contact for EMEA queries and advising the business where possible
• Produce employee references in response to reference requests, including mortgage references, employment references, etc.
• Support with audit requests in response to internal and external requests, collating data and ensuring they are securely sent in line with GDPR
• Supporting HR Advisors with project work, opportunity to shadow the HR Advisors on their project work, support with presentations and help collate information to successfully prepare them.

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Qualifications

To land this role you will need:

• Strong written and verbal English language skills
• Personable with strong communication skills
• Good written communication skills, evidenced by accurate grammar, spelling and punctuation;

• Strong Excel and PowerPoint skills;
• Able to show initiative and have a proactive attitude;
• Able to maintain confidentiality at all times:
• Highly organised with meticulous attention to detail;
• Skilled at resolving every-day queries as well as more complex problems;
• A willingness to work collaboratively and flexibly as part of a team.

What makes you stand out:

• Evidence of an interest in HR either work experience, degree level or CIPD
• Comfortable with working with data
• Client-driven with excellent response rates to queries and requests for information;

Education / Certification Requirements:

• Higher Education i.e. A levels

Working environment:

• Hybrid - 3 days in office