Payroll and HR Admin Specialist

Payroll and HR Admin Specialist - Retail Advertised by OA West End

We are looking for a proactive and detail-oriented Payroll & HR Administration Specialist to join our client's team. This role will play a key part in supporting the Payroll & Benefits Manager, handling a variety of payroll and HR administration tasks. You will manage payroll processes, benefits administration, and support HR projects, ensuring smooth operations within the HR and Payroll functions.

JOB TITLE: Payroll and HR Admin Specialist

COMPANY: Retail

CONTRACT: Permanent

LOCATION: Central London, hybrid working (2 days WFH!), early finishes every Friday

SALARY: up to £45,000

Key Responsibilities:
Payroll Processing:

1. Support the Payroll & Benefits Manager in monthly payroll processing, ensuring the accurate gathering and inputting of payroll data (starters, changes, and leavers).
2. Manage team member benefits on the Flexible Benefits platform.
3. Gather and send payroll information to the outsourced payroll company for Ireland.
4. Process various payroll elements such as overtime, annual leave, and sickness.
5. Manage the payroll inbox and respond to payroll and benefit queries.
6. Ensure data accuracy across systems (ADP, SuccessFactors, Quinyx, and Flexible Benefits Platform).
7. Maintain process notes for payroll and benefits administration.

HR Administration:

1. Issue employment contracts and supplementary information for new starters.
2. Track and chase reference checks for new starters.
3. Prepare change letters and references.
4. Manage the administration of starters and leavers, coordinating with IT and other teams.
5. Ensure the integrity of team member life cycle documentation and process.
6. Maintain team member listings and e-files with ongoing right to work checks.
7. Support during audits with the Payroll & Benefits Manager and Head of Compensation & Benefits.
8. Manage team member life events gifting (maternity, paternity, and adoption).
9. Identify opportunities to streamline processes and drive automation.
10. Support Finance with PSA submissions to HMRC.
11. Raise purchase orders for supplier invoices.
12. Participate in relevant HR projects and initiatives.
13. Undertake any other reasonable ad hoc duties as required.

Requirements for the Role:
Experience:

1. Payroll administration experience, ideally in the retail or a similar sector.
2. Proven track record of managing multiple projects independently.
3. Strong analytical skills with proficiency in Excel and reporting tools.
4. Experience with Success Factors, ADP, or similar HRIS and payroll systems.
5. Experience working with outsourced payroll providers is a plus.