Payroll & HR Administration Specialist

We are looking for a proactive and detail-oriented Payroll & HR Administration Specialist to join our client's team. This role will play a key part in supporting the Payroll & Benefits Manager, handling a variety of payroll and HR administration tasks. You will manage payroll processes, benefits administration, and support HR projects, ensuring smooth operations within the HR and Payroll functions.

Key Responsibilities:

Payroll Processing:

• Support the Payroll & Benefits Manager in monthly payroll processing, ensuring the accurate gathering and inputting of payroll data (starters, changes, and leavers).
• Manage team member benefits on the Flexible Benefits platform.
• Gather and send payroll information to the outsourced payroll company for Ireland.
• Process various payroll elements such as overtime, annual leave, and sickness.
• Manage the payroll inbox and respond to payroll and benefit queries.
• Ensure data accuracy across systems (ADP, SuccessFactors, Quinyx, and Flexible Benefits Platform).
• Maintain process notes for payroll and benefits administration.

HR Administration:

• Issue employment contracts and supplementary information for new starters.
• Track and chase reference checks for new starters.
• Prepare change letters and references.
• Manage the administration of starters and leavers, coordinating with IT and other teams.
• Ensure the integrity of team member life cycle documentation and process.
• Maintain team member listings and e-files with ongoing right to work checks.
• Support during audits with the Payroll & Benefits Manager and Head of Compensation & Benefits.
• Manage team member life events gifting (maternity, paternity, and adoption).
• Identify opportunities to streamline processes and drive automation.
• Support Finance with PSA submissions to HMRC.
• Raise purchase orders for supplier invoices.
• Participate in relevant HR projects and initiatives.
• Undertake any other reasonable ad hoc duties as required.

Requirements for the Role:

Experience:

• Payroll administration experience, ideally in the retail or a similar sector.
• Proven track record of managing multiple projects independently.
• Strong analytical skills with proficiency in Excel and reporting tools.
• Experience with Success Factors, ADP, or similar HRIS and payroll systems.
• Experience working with outsourced payroll providers is a plus.