Production Coordinator, European Tour Productions

Production Coordinator, European Tour Productions

Production Coordinator, European Tour Productions

Apply locations London - Stockley Park 4LW time type Full time posted on Posted Yesterday time left to apply End Date: February 25, 2025 (10 days left to apply) job requisition id JR24838

Who We Are:

At IMG, our Studios business use content and technology to power the world's passion for sport, working with global clients including The Premier League, The R&A, DP World Tour, Euroleague Basketball and Major League Soccer. We've built Europe's best-connected broadcast centre at Stockley Park, London, distributing 35,000 hours of content globally and creating some of the world's best sporting coverage.

What You'll Do:

We are seeking a highly organised, enthusiastic, and proactive Production Coordinator to join our dynamic non-live Ryder Cup production team. This role is integral to the smooth operation of our production processes, from initial development through to final delivery of branded, original, digital, partner and other multi-stream content. The successful candidate will work closely with the Ryder Cup Production Manager and editorial team, providing essential administrative support, creative problem solving, finance work, shoot and event planning, and ensuring that all logistics are efficiently managed.

As a Ryder Cup Production Coordinator, you will be at the heart of our production activities, playing a crucial role in ensuring that every aspect of our productions run efficiently, on spec and to budget. Non-live productions are varied and active, meaning your responsibilities will span a wide range of tasks, from logistical planning and coordination to on-site management and financial tracking.

If you're ready to dive into an energetic role and thrive in a fast-paced environment, we'd love to hear from you!

PLEASE NOTE: This is a fixed-term contract until the 31st October 2025, based in our facility in Stockley Park, Uxbridge. Occasional travel may be required for location shoots and golf events, both domestically and internationally. Weekend work and unsocial hours may also be necessary.

Applications will close on Monday 24th February at 11.59pm UK Time.

Key Responsibilities Include But Not Limited To:

• Working closely with the Production Manager and editorial team to provide administrative support ensuring logistics run smoothly from development to delivery.
• May be required to travel to some International and domestic golf events and location shoots and will be the point of contact for the production team and suppliers on site.
• Plan and book travel and accommodation for the production team, including arranging carnets and visas if required.
• Produce call sheets for all shoots in a timely manner, and work with the Producers to create risk assessments.
• Booking crew and equipment.
• Cost tracking and keeping the cost report regularly updated with the Production Manager and Accounts Assistant.
• Processing invoices and creating job postings and work orders on Fieldglass for all resources and freelancers.
• Creating Albert carbon footprints for every shoot.
• Trouble shooting and dealing with ad hoc production queries/duties within the department in conjunction with the Production Manager.

You Will Have The Following Strengths:

• Previous experience within the production environment, demonstrating knowledge of international shoots.
• Excellent interpersonal and communication skills (written and verbal).
• Proven organisational skills.
• Basic knowledge and understanding of production workflows.
• Understanding of different formats of file delivery and storage.
• Knowledge and understanding of budget processes and implications.
• Conversant with current insurance requirements.
• Has organised national and international travel.
• Has prepared risk assessments, in conjunction with the producer.
• Has raised purchase orders and processed invoices, including tracking of costs.

We'd Love If You Also Have These:

• Excellent communication skills (both written and verbal).
• Excellent interpersonal skills (when to employ tact, diplomacy and discretion).
• Be a skilled team player and ability to work well and remain calm under pressure.
• Excellent organisational skills and time management.
• Good working knowledge of Microsoft Office (including: PowerPoint, Excel and Word).

Benefits:

Income protection

Life insurance

Private medical insurance

Virtual GP

Pension contribution

23 days holiday + bank holidays

Dental insurance

Green car scheme (only eligible if in a permanent contract)

Season ticket loan

Cycle to work scheme

Subsidized office canteen

Free breakfast

Free on-site parking at Stockley Park office

Eye Care

Endeavor Wellness - lunch and learn events

EAP (Employee Assistant Programme) - range of practical and emotional support services

Critical Illness cover

Financial Wellbeing

Health Cash Plan

Subsidized gym membership / Class-pass/ GymPass

Health Screening

Will Writing

Dynamic office environment with great people!

Regular team and company networking events/celebrations

Access to free tickets to sporting and entertainment events

Tech Scheme

Taste Card

Travel Insurance

The Process:

We appreciate the time taken to apply for the role and your recent interest in IMG. We will review all applications and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume, we are not able to get back to everyone individually.