Production Operations - Beeline/ WBD Systems Coordinator

Welcome to Warner Bros. Discovery the stuff dreams are made of.

Who We Are

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

The Production Operations Beeline/WBD Systems Coordinator provides support to our Sports Production and Technology and Operations teams, by managing our large external freelancer worker population across WBD system. You will be responsible for ensuring the freelance worker population used across Sports and Operations are correctly onboarded, managed (IR 35/ Provisioning and access) and tracked in multiple systems and in accordance with WBD policy. You will work in partnership with our Sports Production, Crew Booking, and Flex Talent teams, ensuring the workers booked across our broadcasts are able to deliver to the highest standard.

This role may require occasional weekend and evening work as large productions dictate, but predominantly standard office hours will apply. Flexibility is key and from time to time there may be a requirement to work from different sites within the WBD portfolio. The role is based out of our west London offices (Chiswick and Stockley Park).

Your Role Accountabilities

1. Ensuring all workers booked by WBD sport/operations teams are correctly onboarded working in partnership with our external workforce supplier.
2. Assisting Production teams in ensuring their workers are onboarded in line with IR35 and WBD policy.
3. Updating WBD's central booking tool with the correct roles and rates for workers to help production teams with budget tracking and reporting.
4. Working with WBD Managers and IT teams to ensure all workers booked have access to the required IT and systems to deliver their roles.
5. Overseeing external workers contract renewals and extensions, working closely with our Flex Talent and Finance Approval teams.
6. Updating, maintaining and distributing independent contractor information across relevant teams and systems.
7. Liaising with internal teams to ensure all requirements are correctly requested and captured in advance.
8. Supporting managers to gather correct financial information for workers and productions and ensuring that information is correctly captured across our systems.
9. Attending weekly crewing meetings to ensure information is proactively captured and correct across all teams.
10. Organising training of new freelancers.
11. Supporting internal & external contributors to navigate corporate systems, to ensure smooth workflows on site.
12. Other duties as required.

Qualifications & Experience

1. Strong organizational skills, attention to detail and administration experience required.
2. Understanding of a live production workflow and the roles required to deliver a production is highly beneficial.
3. An understanding of IR35 is preferred but not essential.
4. Knowledge of systems such as Beeline, Provys and MediaPulse is beneficial.
5. Understanding of scheduling systems and rostering restrictions.
6. Self-motivated & strong problem-solving approach required.
7. Proactive self-starter, with a drive for enhancing workflows and processes.
8. Ability to work well under pressure and to strict deadlines.
9. Ability to work with minimum supervision and use own initiative with confidence.
10. Strong team player with the ability to motivate, develop and inspire others with solid interpersonal skills.
11. Experience working across multiple productions simultaneously.
12. Excellent verbal and written communication skills.

Hybrid Working - This role is advertised as a Hybrid work model, that combines remote and in-office work, following our current company policy and to be agreed with your Line Manager. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement where this is essential to business needs and upon reasonable notice to you.

How We Get Things Done

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.