Senior Administrator

Main area: Mental Health

Grade Band: 4

Contract: Fixed term - 12 months

Hours: Full time - 37.5 hours per week (happy to discuss flexible working)

Job ref: 045-A

Site: Kingslea House

Town: Withington

Salary: £26,530 - £29,114 per annum pro rata

Salary period: Yearly

Closing: 29/04/:59

Job overview

Partake in the provision of a comprehensive, professional, effective secretarial and administrative service. To partake within the admin team for Data Quality. The post holder will work in conjunction with the Team Manager and Admin Lead to provide a comprehensive degree of initiative, possess mature judgement, and maintain a calm, friendly and efficient manner when dealing with service users, their relatives, colleagues, and visitors.

Main duties of the job

The post holder will be:

• Required to work independently using initiative and applying a high degree of confidentiality to all of their work. Undertake non-routine duties without direct supervision, working within broad procedural guidelines.
• Responsible for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the Team.
• Highly skilled and experienced in the full range of secretarial work practices, phone calls, information sharing, arranging meetings, taking notes, software programmes, and specialised functional terms.
• Highly proficient in PARIS (Patient Record System), advising and guiding others in the Team, supporting new users and instructing them as necessary. (Training provided).
• Proficient internet skills to access, search and retrieve data relevant to Team.
• Able to use touch typing, and shorthand skills as necessary in daily work.
• Able to use knowledge and experience to meet the needs of the Teams by completing non-routine tasks on a daily basis.
• Able to update skills as necessary and attend mandatory training.
• Able to work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent.
• Able to use agreed guidelines/procedures and develop knowledge/skills/qualifications when working autonomously and managing own work.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Person specification Qualifications and experience

• 5x GCSE passes to include English and Maths
• Worked in an admin role in a clinical setting

Additional qualifications and experience

• Management Experience
• Familiar with EPR system
• IT Qualification

Important Information about working for GMMH:
All positions within the Trust are subject to satisfactory pre-employment checks. For further information on the checks required please visit the NHS Employers website .

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we'd love to hear from you.

Please note, this vacancy may be closed at any time if sufficient applications have been received.