Senior PMO Analyst Benefact Group Gloucester

Working hours: 35 hours per week, Monday to Friday

Duration: Permanent

Location: Gloucester

Job Ref:203805

About the role

Benefact Group is looking for a Senior PMO Analyst to join our Gloucester office.

The purpose of the Senior PMO Analyst is to support the PMO Manager and Project/Programme Managers in the delivery and management of a diverse and ambitious portfolio of business and technology change. This includes leadership and delivery of planning, governance, assurance and reporting & analysis activities at portfolio, programme and project level.

Joining our rapidly expanding and innovative Group presents a fantastic opportunity to develop your career and become an integral part of an inclusive, purpose-led organisation.

Key responsibilities

Project Monitoring & Reporting:

• Compile, analyse and challenge project data from various sources to prepare regular portfolio status reports for senior management and stakeholders.
• Monitor and challenge project timelines, budgets, benefits and resource allocation to support portfolio planning and delivery.
• Identify trends through data analysis, propose actions directly or escalate to the PMO Manager or Project Managers as necessary.

Governance & Compliance:

• Support the delivery and secretariat of change governance forums.
• Conduct assurance reviews to ensure that project documentation and reporting are aligned with organisational standards.
• Deliver RAID management activities, including identifying potential risks, systemic trends, tracking mitigation actions and supporting escalations.

Planning and Forecasting:

• Lead planning activities at portfolio and project level, including tracking and monitoring of objectives, key milestones and dependencies. Manage Jira reporting and administration.
• Facilitate the forecasting and monitoring of resource effort and cost profiles and ensure alignment to plans and objectives.

Project/Portfolio Documentation & Coordination:

• Support Programme and Project managers with the completion of required documentation.
• Ensure appropriate approvals, records and libraries are in place to support Project and Portfolio management and control processes.
• Assist in the creation and maintenance of project management templates, tools, and processes.

Stakeholder Communication:

• Take the lead in coordinating appropriate communication to Senior Stakeholders.
• Assist in organising meetings, including governance, PMO and assurance sessions.
• Support communication efforts between project teams, business stakeholders, and the PMO via SharePoint, Viva Engage Teams and in dedicated meetings.

Continuous Improvement:

• Act as a key voice in the ongoing development of PMO processes and practices to improve project delivery and reporting.
• Propose and deliver improvements to enhance the efficiency and effectiveness of the Group Change Approach across the organisation.

Knowledge, skills and experience

Key Experience:

• Experience as a Senior PMO Analyst, or in a similar role within a project management environment.
• Experience with project management software (e.g., Microsoft Project, JIRA, Smartsheet, portfolio management and reporting tools).
• Knowledge of both Waterfall and Agile project management frameworks and industry best practices.

Desirable Experience:

• Experience in data visualisation or reporting tools like Power BI.

Qualifications:

• Bachelor's degree in business administration, Project Management, or a related field.
• PMP, PRINCE2, or equivalent project management certification is advantageous.

Key Skills & Personal Attributes:

• Act assertively - the ability to express your feelings, thoughts, beliefs and opinions in a calm, respectful and positive way.
• Active listening - the ability to gain a full understanding of and be able to remember the key points.
• Prioritisation - the ability to assess the needs and interests of multiple stakeholders and determine an optimal course of action.
• Adaptable - the ability to respond and adjust to a variety of working approaches and stakeholder needs.
• Reflect - the ability to examine a previous experience or situation to gain an understanding why something took place in order to make inferences, decisions or arrive at a solution or judgement.

Communication and Collaboration:

• Communicate and present - the ability to clearly and simply summarise and present sometimes complex data to demonstrate conclusions and findings.
• Influencing - the ability to have an impact on the action, behaviour, or opinions of others.
• Collaborate - the ability to work willingly and effectively with others to achieve a desired outcome.
• Think creatively - the ability to look at problems or situations from new perspectives to identify innovate approaches to addressing them.

Critical, Systems Thinking and Problem Solving:

• Data assimilation - the ability to merge and synthesise data.
• Evaluate - the ability to assess the amount, value, quality, or importance of something.
• Solve problems - the ability to define, determine and implement solutions to difficult or complex issues.
• Critical Thinking - the ability to interpret, evaluate and make a judgement about what you read, hear, say, or write.
• Systems Thinking - the ability to join multiple data points together and identify the impacts at the level of a system.

What we offer

• A competitive salary - let's discuss it.
• Hybrid working.
• Group Personal Pension - up to 12% employer contribution.
• Generous annual bonus scheme up to 24%.
• 25 days annual leave plus bank holidays, and a holiday buy and sell scheme.
• A range of health and wellbeing benefits, including private healthcare, income protection and life assurance.
• Up to £400 annual personal grant to a charity of your choice.
• Encouraged to take at least one volunteering day per year.
• Employee Assistance Programme.
• Full study support to gain professional qualifications.
• Access to virtual GP.
• Enhanced maternity and paternity pay.

About us

Benefact Group is a unique international financial services Group made up of over 30 businesses. We are owned by a charity and have been the 3rd largest UK corporate donor over a decade , having given away £250 million since 2014. We have ambitious plans to become the UK's number one corporate donor, with strategic objectives in place to double the Group's size.

We believe it's essential to attract, empower, grow and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history and the diversity of what we do, has enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.

At Benefact Group, we are committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected. We are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs and interests and we value the strength this brings to us as a Group. We welcome applications from everyone.

If you need any additional support during the recruitment process, then please let us know.

Directory of Social Change's UK Guides to Company Giving 2017-26