Team Administrator

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

We are looking for a Team Administrator based onsite at Heathrow office to ensure the office runs efficiently and smoothly, while carrying out a range of administrative tasks for the project team/s onsite.

• Ensuring team members are aware of administration processes.
• Assisting with set up project office, for example arrange IT equipment and office furniture.
• Creating and maintaining electronic and hard copy filing systems.
• Ensuring all staff have complete and regularly update their 'Infomace' staff home page.
• Setting up project email addresses and Outlook mailboxes for the project and perform regular filing of project inbox emails.
• Ordering stationery and PPE for the team.
• Processing all incoming correspondence and produce all outgoing correspondence and record in accordance with the Mace Way.
• Archiving all project documentation and retain complete records for hand over to client upon project completion.
• Making orders from Mace suppliers.
• Booking meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings.
• Keeping log of Mace training records and arrange tests/training when required.
• Collating and distributing IR report to IR manager.
• Typing letters, minutes reports etc. as necessary.
• Updating project directory as and when required, issue via email and upload to Conject, distributing to project team.
• Co-ordinating site visits for both client and project teams.
• Managing site meeting room diary.
• Carrying out any other duties appropriate for this post.

• Demonstrated experience of IT skills covering Excel, Word, Outlook, and PowerPoint.
• Demonstrated typing skills/ability.
• Relevant experience in an administration role.

• Experience of web-based applications/software.
• Knowledge and use of document control systems.
• Previous experience in within construction industry.
• PA experience, i.e. diary management.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.