Team PA & Co-ordinator

• Locations Heathrow Airport Limited, Hounslow, Middlesex, TW6 2GW, GB
• Contract Type Permanent
• Working Pattern Monday-Friday Business hours

Job Description

In this pivotal role, you'll be instrumental in driving the smooth day-to-day operation by coordinating priorities. Your attention to detail, ability to anticipate needs, and commitment to excellence will make you an indispensable part of the leadership support function.

Your role will involve

• Effectively and efficiently managing the Director's complex diary and inbox, recognising varying levels of urgency and the importance of different stakeholder groups, prioritising as appropriate.
• Developing and maintaining excellent working relationships with the offices of the Executive members, senior stakeholders and other associated areas.
• Preparing and taking minutes, tracking actions on behalf of Director and their team members for the various steering committees and governance groups.
• Supporting the Director and team in preparing documents such as PowerPoint presentations, Excel spreadsheets, and organisation charts through the use of Microsoft/Visio/other applications.
• Developing and maintaining effective and efficient admin systems including document control, archiving and shared files. Continuous improvement approach for all duties and activities.
• Raising and receiving Purchase Orders on behalf of the team. Be able to show others how to use the system and be conversant with the company policies as applicable.
• Delegating work to the Team Administrators within the function and ensuring workloads are distributed to support the function in delivering priorities.
• As a super user of 'My Heathrow', provide support to the team where required, including coaching others on how to use the system.

These skills are essential

• Proven track record of providing support to Director level in a fast-paced and challenging environment.
• Proven ability to an excellent standard on business software applications (Microsoft Word processing, presentation and spreadsheet; internal applications; and other applications).
• Ability to prioritise a demanding workload and changing deliverables.
• High level of customer focus and service.
• Excellent organisational skills and a proven ability to work under pressure to meet tight deadlines.

Ideally, you'll have:

• The ability to be responsive to organisational changes and to adapt accordingly.

About us Take the next step

Join Heathrow and discover unlimited opportunities to make a difference.