Trainee Administrator, Treasury

Location:

Gen II (UK) Southampton
Fusion 3, Solent Business Park
4500 Parkway
Southampton, WHIT PO157AD, GBR

Responsibilities:

• Prepare a high volume of domestic and international wire transfers using both instances of Hazeltree in addition to online banking portals and cloud-based third-party systems while maintaining a low error rate.
• Maintain an audit trail of each outgoing cash flow by utilizing a wire log to track each stage of the wire preparation and approval process, manning order and completion of wire and data change requests via Gen II Treasury Wires inbox.
• Analyse and interpret a high volume of incoming emails. Download the necessary documents using a combination of software and investment portals. Using various resources, analyse each document to ensure it is saved to the appropriate investment folder, then route the email to the correct client service personnel (composed of accountants and investor service professionals).
• Assign all upcoming cash flows to the appropriate client service personnel using a task assignment application, then record all outgoing cash flows in the team wire log. For Gen II instance, review all wire requests and payee changes requested by Client Services for coding errors, incorrect formatting, and current data within Hazeltree. Co-presence with clients on rejected data and follow up on wire approval (reminders) with clients.
• Utilize the AI software Canoe to help download and analyse incoming monitor documents. Clear Canoe exceptions by analysing the data and ensuring the AI system is properly configured. Track errors within the Canoe system to be reported to the project team.
• Provide support, on an as-requested basis, to the accountants, investor service professionals, and Client Services in the office and remote locations.
• Operate in a deadline-driven, high volume and constantly changing environment.
• Support on other assigned projects.

Individual Projects:

• Manage the LastPass password vault for all client portal access. Add, update, and remove entries in the system as notified by the Treasury team or the Client Service teams.
• Maintain the Investment Responsibility List in the Smartsheet application by adding, updating, and removing funds and investments as the team is notified of new or liquidated investments or funds.
• Analyse, download, and save the daily reports received from BNY Mellon bank before forwarding the emails to the appropriate Client Service teams.
• Utilize the Hazeltree system daily to pull a report of previous day cash balances. Format and save the report before sending it on to the Client Service teams to sign off on any variances.
• Follow up throughout the day with the Client Service teams to ensure every fund is signed off on before passing on the completed report to an Associate 2.
• Assist the Implementation team with onboarding as needed and available for "Go lives" for wire prep and training.

Ideal Background:

• Sound academic background.
• Previous finance experience is desirable.
• Proficiency with Microsoft Office applications.
• A basic understanding of the local finance industry and regulatory requirements in which we operate.
• Ability to multi-task and meet deadlines.
• Excellent attention to detail.
• Excellent verbal and written communication skills.
• Strong organisational and analytical skills.
• Ability to thrive as part of a team while also being able to work independently.

Role Location/Hybrid Schedule:

This role is based in our Southampton office. Although the nature of most roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken depend on the demands and needs of the business, the office space available, and the individual's preferences and circumstances.