Workplace Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Coordinator

Provide general overall Facilities Management services including continuous monitoring of facility and creating a best-in-class workplace experience. Work with facility manager(s) to handle routine facility management operations, including procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.

Supporting tasks for site events and regular workplace programming to ensure any assigned tasks for the group or our sub-contractors are completed.

This is a 12 months Fixed Term Contract (covering maternity leave).

Area of Responsibility

Administrative Function
• Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day to day workload.
• Provide facility specific assistance to the project management team as needed or requested.
• Manage and maintain small facility management tasks as assigned.
• Coordinate/support special events in support of client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.

Communication and Relationship Coordination
• Provide general overall facility management services including continuous monitoring of office/facility.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment.

Compliance
• Assist with budgetary requests, analysis and reporting.
• Assist with researching, analysing and reporting budget variances.

Knowledge, Skills & Abilities

Education/Training
• Associates degree in facilities management, building, business or other related field; or equivalent work experience.

Years of relevant experience
• 2+ years' experience with Facility or Property Administration.

Skills & Knowledge
• Superior customer service skills and orientation.
• Ability to maintain professionalism at all times under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Experience working within Corrigo or other CMMS/Automated Work Order system.
• Proficient in MS Office, Google suites, and possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style.

Other Abilities
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.

Location: On-site - London, GBR

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!