Administrative Assistant
Posted 15 days 12 hours ago by Oceaneering
Permanent
Not Specified
Other
Fife, Rosyth, United Kingdom, KY112
Job Description
Company Profile
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
Duties & Responsibilities
To provide an effective administrative support to the SMT and wider team as required
Functions
ESSENTIAL
• Assist with meetings, including booking meeting rooms, arranging catering, PPE, visitor access and passes
• New hire support - arranging access to clock-in system for hourly paid staff. Arranging Forth Ports passes, door swipes
• Arranging monthly HSE Joint STOPS and Joint LSRs
• Sending expediting reports to suppliers and coordinating responses
• Raising requisitions
• Distributing incoming mail and point of contact for external voice messages.
• Arranging taxi bookings
• Maintaining SDS-R organisational charts
• Assisting with arranging employee events
• Maintain stationary cupboard and replenish stock as required. Point of contact for ad hoc stationary requests.
• Providing administrative support to the senior management team as needed
Qualifications
REQUIRED
• Proficient in the use of Microsoft Office
• Previous experience in an administrative role
DESIRED
• Recognised qualification in Administration
Closing Statement
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
Duties & Responsibilities
To provide an effective administrative support to the SMT and wider team as required
Functions
ESSENTIAL
• Assist with meetings, including booking meeting rooms, arranging catering, PPE, visitor access and passes
• New hire support - arranging access to clock-in system for hourly paid staff. Arranging Forth Ports passes, door swipes
• Arranging monthly HSE Joint STOPS and Joint LSRs
• Sending expediting reports to suppliers and coordinating responses
• Raising requisitions
• Distributing incoming mail and point of contact for external voice messages.
• Arranging taxi bookings
• Maintaining SDS-R organisational charts
• Assisting with arranging employee events
• Maintain stationary cupboard and replenish stock as required. Point of contact for ad hoc stationary requests.
• Providing administrative support to the senior management team as needed
Qualifications
REQUIRED
• Proficient in the use of Microsoft Office
• Previous experience in an administrative role
DESIRED
• Recognised qualification in Administration
Closing Statement
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.