Administrative Assistant (f/m/d)

Administrative Assistant (f/m/d) - gDrives/ Suite /German/workspace/executive

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Assistant

Background:
We're excited about the possibility of you joining our Legal Operations Enabling department. Are you ready to make a significant impact by offering administrative and coordinating support for senior leaders, handling special and organizational tasks, in a role that values confidentiality and critical thinking? If this sounds like your next career move, we are eager to receive your application!

The perfect candidate has a commercial background and more than 5 years experience in administrative assistance. Additionally, the person enjoys working efficiently and can handle highly confidential information. Furthermore, the candidate is tech-savvy and can communicate excellently in English.

Tasks & Responsibilities:

. Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
. Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
. Manage Intranet and gDrives and assists with filing and organization of information
. Provides support on editing and formatting executive-level presentations and reports
. Serves as the "go-to-person" for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
. Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
. Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary
. Promotes new ways of working, improvements in work processes and fosters an exchange of ideas and support among colleagues

Must Haves:
. Commercial diploma or equivalent qualification
. Min. 5 years extensive administrative assistance experience, including executive support
. Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community
. Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace/Suite and MS Office
. Strong relationship-building skills and excellent verbal and written communication skills, fluency in English
. Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail
. You enjoy working with a global team, are flexible and also available as needed outside of normal working hours

Nice to Have:
. German

Reference Nr.: 923815SGR
Role: Administrative Assistant
Industry: Pharma
Workplace: Basel
Pensum: 100%
Start: 16.12.2024
Duration: 10

Deadline: 24.11.2024

If you are interested in this position, please send us your complete dossier via the link in this advertisement.

About us:

ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.