Commercial Property Secretary / Admin Assistant

Job Title: Commercial Property Secretary / Admin Assistant

Location: Stourbridge

Salary: Competitive

Job type: Permanent, Full time

Wall James Chappell is a modern specialist firm of solicitors offering a wealth of specialist expert knowledge to both corporate and individual clients not just locally but across the UK. The firm places importance on providing technically excellent advice with a practical and sensitive approach, working in partnership with its clients. Clients receive friendly and effective advice from a solicitor whom they can trust.

Key Responsibilities:

• Audio typing on digital dictation system.
• Opening and creating new files.
• Entering client details on the case management system.
• Utilising the Firm's case management system to best effect.
• Complying with the Firm's various policies and procedures contained in the office manual.
• Submit online searches.
• Preparing Land Registry applications.
• Using Land Registry Direct.
• Completing pre-completion searches.
• Sending and receiving faxes and emails
• Preparing letters, memos and bills.
• Typing complex documents.
• Tracking amendments to documents.
• Preparing completion statements.
• Preparing post-completion documents.
• Filing Stamp Duty Land Transaction returns.
• Copy typing.
• Filing.
• Operating computer diary system.
• Making and taking telephone calls.
• Taking messages.
• Photocopying.
• Completing cashier slips for cheques, cash and bank transfers or dealing with them via Partner.
• Requesting files from storage.
• Closing files.
• Preparation of bills.
• Covering for other secretaries as required.
• Ensuring the confidentiality and security of all practice and client documentation and information.
• Ensuring that outstanding client care is given at all times.
• Any other duties that are reasonably asked of you by the partners.

The Candidate:

• Super organised
• Friendly and helpful
• Flexible and able to prioritise a changing to do list
• Detail oriented and accurate
• Trustworthy, discreet and reliable
• Articulate and a good communicator
• Good with English (verbally and written)
• Proficient in using a computer (especially Word, Excel and MS Office)
• Able to work in a team
• Calm under pressure

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of: Property Admin, Office Admin, Administrator, Admin, Office Associate, Office Support, Legal Conveyance, Conveyancing Executive, Commercial Property Assistant, PA , Legal PA, Legal Secretary may also be considered for this role.