Compliance Co-Ordinator

Facilities Compliance Co-ordinator

Your new company
In the UK & Ireland, your new company is a provider of technical services, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Our 15,000 employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero - and also the digital & industrial transitions that are together redesigning the way we move, work and live.
Your new role
Your new role as a compliance co-ordinator to provide effective and professional compliance support to operatioal/Fm team

To operate an effective and professional compliance / administration service following procedures to ensure an efficient and responsive service across the contract

To monitor work in progress and update Maximo on jobs in order to maintain compliance with the contract SLA's

To support all managers for invoicing procedures and variations, FM ANC's & ANC pricing schedules

To advise sub-contractors regarding invoicing requirements and to check validity of sub-contractors advice notes and invoices

Prepare, process and submit invoices to the client for work undertaken, to monitor payments of invoices and take recovery action as necessary in accordance with standard procedures. Review bad debt status across the contract

To assist with the preparation of correspondence, reports, tenders, presentations, meeting minutes and other documents as required, maintaining confidentiality at all times

Support the Helpdesk with RAMs, quotations, PO's and other ad-hoc queries

Assist in answering all web cycle queries, ensuring they are closed off in a timely manner

To manage the PPM planner, and the scheduling of sub-contractors against the planner

To ensure that invoicing and purchasing is organised and kept up to date

To ensure all overtime is tracked and communicated to payroll

Maximo SP support to site (super user)

To operate an effective and professional compliance / administration service ensuring that the appropriate record keeping processes are maintained to demonstrate compliance with contract deliverables and company procedures.

To assist as required, third party and internal Compliance audits and help ensure the Business complies to all necessary statutory, mandatory and H&S requirements

To fulfil Health & Safety responsibilities by adherence to the requirements of the Company's Health & Safety Policy and Health & Safety Management Plans

To comply with the Company's Policies, Management Plans and Procedures 18

To undertake such other duties appropriate to the level and character of work as may reasonably be required within the Department / Service. Significant permanent changes in duties will require agreed revisions to be made to this Job Description

What you'll need to succeed
CAFM Experience Building Experience
PPM Experience
Raising PO's Experience
MAXIMO SP support to site (SUPER USER)

What you'll get in return
Benefits Package
Career growth opportunites

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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