Event Technical Production Manager (Agency - Contract)

Contract Role: December 2024 - March 2025

The Event Technical Production Manager will play a critical role in delivering high-quality, tech-driven event experiences our client's event series in London, with expectation of 4000 pax, delivered in March 2025. This position is responsible for managing all technical aspects of the event, including AV, staging, lighting, and broadcast production. Reporting directly to the Executive Producer London, and indirectly to the Technical Producer, to ensure consistency, technical excellence, and smooth delivery. In addition, the Production Manager will manage key stakeholder relationships to ensure technical requirements and expectations are met. This role requires a strong background in technical production, stakeholder management, and large-scale event environments.

Reporting To: Executive Producer & Technical Production Director

Key Responsibilities:

Technical Production Planning & Execution

• Lead all technical production aspects, including AV, lighting, staging, broadcast, and streaming.
• Oversee the development of technical production plans, schedules, and load-in/load-out logistics for the event.
• Provide on-site technical direction and problem-solving to ensure flawless execution of all technical elements, from rehearsals to live event delivery.

Key Stakeholder Management

• Serve as the main point of contact for key stakeholders, ensuring their technical needs and expectations are met throughout the event planning and execution phases.
• Engage with senior executives, partners, and sponsors to understand their technical requirements for presentations, product demos, and live streaming.
• Provide regular updates to key stakeholders on technical progress, challenges, and solutions, ensuring transparency and alignment on all technical aspects.
• Manage stakeholder expectations on-site, ensuring any last-minute technical adjustments or requests are handled professionally and promptly.

Vendor & Stakeholder Coordination

• Select and negotiate with vendors, suppliers, and subcontractors for AV, equipment, and staging, ensuring timely delivery and set-up.
• Serve as the primary point of contact for technical vendors (AV, lighting, sound, staging), negotiating contracts and managing relationships to ensure service consistency.
• Coordinate with venue technical teams to ensure alignment on power, rigging, network, and other critical infrastructure needs.
• Work with other internal teams to integrate technical requirements seamlessly with overall event operations.

Event Technology Integration

• Collaborate with the content and creative teams to ensure that all technical elements align with event programming and branding.
• Oversee the setup and functionality of digital platforms, ensuring flawless integration with live technical elements such as broadcasting and audience interaction tools.

Risk Management & Contingency Planning

• Develop and implement risk management protocols for technical aspects, ensuring backup plans for potential technical failures or challenges (e.g., power outages, equipment malfunctions).
• Oversee the risk management process, ensuring that risks are assessed, documented, and addressed at a strategic level.
• Make decisions on risk acceptance, mitigation, or avoidance based on organizational goals and event objectives.
• Conduct pre-event technical rehearsals and on-site checks to pre-empt potential issues.

Onsite Management

• Oversee the technical setup and teardown of events, acting as the main point of contact for all production-related queries onsite.
• Ensure the event is executed in line with the envisioned concept and objectives.
• Oversee the alignment of onsite activities with the overall event strategy.

Budget & Financial Management

• Review and approve high-level event budgets, providing guidance on financial strategy.
• Manage the technical production budget, ensuring cost-effective solutions without compromising quality.
• Conduct thorough financial analysis, monitoring event resource hrs, costs, variances, and overall financial performance.
• Approve budget revisions and reallocations for significant event components.
• Track and monitor technical spending across all locations, providing financial reporting and post-event reconciliation.
• Identify areas for cost savings, vendor negotiations, and equipment rental optimization.

Post-Event Technical Reporting

• Lead post-event debriefs with technical teams, collecting insights on performance, challenges, and areas for improvement.
• Deliver post-event technical reports, summarizing successes, challenges, and recommendations for future events.
• Oversee the return, maintenance, and storage of all technical equipment and assets after the event concludes.

Requirements:

Experience:

• 8+ years of experience in technical production for large-scale events, with a focus on AV, broadcast, and digital integration.
• Extensive knowledge of live streaming, AV equipment, lighting, and staging within large corporate or technology events.
• Experience in managing stakeholder relationships and client engagement within a corporate event setting.
• Experience working in an event or marketing agency environment

Skills:

• Exceptional project management skills, with the ability to plan, prioritize, and execute large-scale technical productions.
• Strong understanding of technical production tools, platforms, and systems (e.g., video streaming, audio systems, lighting, staging).
• Excellent communication and leadership skills, with the ability to manage cross-functional teams, vendors, and stakeholders.
• Detail-oriented with strong problem-solving skills, able to troubleshoot and resolve technical issues in high-pressure environments.
• Ability to build and maintain strong relationships with stakeholders, ensuring their requirements are understood and met.

Additional Requirements:

• Availability to work long hours, including weekends, during event periods.
• Proven ability to work in high-pressure environments and adapt to last-minute changes.
• Familiarity with local technical production teams and networks in the UK/EU is a plus.

This job description serves as a general overview of the role and its responsibilities and expectations my vary from time to time.

About MOI

MOI is the world's leading global multi-specialist B2B agency, with offices in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney.

As Best Agency of the Year (B2B Marketing Awards 2022) and Best Company to Work For (Best Companies), we're committed to redefining the business of creativity as the catalyst for B2B growth. Why? Because we believe B2B experiences can be so much better.

We embrace different and deliver on our vision through our proprietary approach to strategy-informed creative thinking. Our Turning Heads methodology combines the best of strategic consulting, creative thinking, media, technology, and sales expertise. This enables us to develop intelligent, head-turning solutions which creates change and empowers our clients to differentiate, transform, and grow.

Some of the world's largest tech organisations trust us to turn the heads that count, including Adobe, Ciena, Dropbox, Facebook, AWS, Google Cloud, Oracle, ServiceNow and Proofpoint.

Equal Opportunities

We are committed to creating a workplace that values equality, diversity, and inclusion. We believe that a diverse and inclusive workforce not only fosters innovation but also ensures that every individual's unique perspective is celebrated and respected. We are an equal opportunities employer and are dedicated to providing a work environment that embraces all backgrounds, experiences, and perspectives. At MOI, all qualified applicants will be considered for employment without regard to age, disability, ethnicity, sexual orientation or any other protected basis under appropriate law. we strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please let us know in your application if you require an accommodation during the interview process.