Members Services Administrator and PA to Mayor (2 days)

Members Services Administrator and PA to the Mayor (Ballymena), full-time, temporary

Your New Company
Hays are partnering with a public sector organisation to recruit a temporary full-time Members Services Administrator including 2 days as PA to the Mayor to provide a dedicated comprehensive, confidential administrative, clerical and secretarial service to the Mayor and Deputy Mayor.

Your New Role

As Members Service Administrator:

Provide general administrative support across office departments.

Maintain logs and produce weekly monitoring reports.

Process incoming mail and secure cheques/cash for Finance and Governance.

Assist with cost analysis of conference and event expenditures.

Organise civic/ceremonial functions and departmental events.

Contribute to the Department Business Plan and Service Plans.

As PA to the Mayor:

Provide comprehensive administrative, clerical, and secretarial support to the Mayor and Deputy Mayor.

Manage the Mayor's Office diary, including appointments, receptions, and travel arrangements.

Handle financial processing, record-keeping, and budget monitoring for the Mayor's Office.

Collaborate with the Council's Communications Team for press coverage and website updates.

Maintain and update the Mayor's Office filing system.

What You'll Need to Succeed

Minimum of 2 A Levels (Grade A - C)

Two years' relevant administrative experience as a PA to a Senior Manager

Two years' experience in successful diary management, dealing with correspondence and drafting quality written responses, working with a wide range of stakeholders and the ability to work in a political environment

Qualification demonstrating competency in working with office technology (e.g. word processing or typewriting)

Competent in use of Microsoft Office (Word, Excel, PowerPoint, and Outlook)

Full current driving licence valid in the UK and access to a vehicle

What You'll get in Return

£13.03 per hour as MSA and £17.09 per hour as PA

37 hours per week - 3 days as Members Service Administrator + 2 days as PA

Temporary post until 30th of November with possible extension

Located in Ballymena

Online timesheets with weekly pay

Access to retailer discounts

Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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