Purchasing Administrator

Your new company
Hays are delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles, and provider of premium services. Our client demonstrates a commitment to innovation, sustainability, and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness and contribution to shaping the future success of their business.
The Purchasing Administrator is responsible for performing all purchasing tasks within area of responsibility, including coordinating relevant stakeholders on a local and regional level, planning, sourcing, optimisation, negotiation, supplier liaison and steering, as dictated by business requirements seeking the best quality, innovation, flexibility and total acquisition cost. The job holder will ensure a fully compliant processing of all low value orders directed to their workflow by Regional Buyers. They will make use of the Coupa system to ensure efficient processing of orders in a timely manner and in-line with agreed KPIs.
Additional responsibilities will include general administrative support for regional including activities such as Catalogue Management and New Supplier Setup

Your new role

• Foster excellent collaboration with the regional purchasing network thanks to regular and relevant communication, best practice sharing as well as with central BCM purchasing departments.
• Coupa Catalogue Management
• New Supplier setup
• Ensure that suppliers nominated are of the highest innovation, quality and flexibility standards, with the best value for money and comply with all BMW Group process, procedures, policies and guidelines. Systematically consider sustainability in the nomination process.
• Analyse quotations and tenders, ensuring accuracy vs business requirements and key performance indicators
• Negotiate contractual terms and conditions with suppliers along with commercial rates, pricing, within a total cost of ownership approach within tender process and annual renegotiations (ARE) in line with BMW Group policies, procedures and guidelines.
• Achieve local, regional and global KPI's.
• Escalate any unresolved issues to the Purchasing Management, and/or General Manager as required.
• Responsible for reviewing PRs and checking compliance with Group Guidelines before converting to purchase orders.
• Responsible for authorisation and issuing frame contracts and purchase orders; managing the purchasing process from supplier to end-user.
• Regularly check and maintain the appropriate usage of Frame Contracts and Small Value Orders and taking actions accordingly.
• The buyer is responsible for managing contracts life cycle, purchasing records and databases.
• Promote the purchasing cycle by working with all aspects of the business, including developing and delivering training to businesses, developing training materials if needed.
• Ensure all departmental templates and documentation are and up to date and referenced when necessary.
• Run credit reports for all new suppliers and manage ongoing financial risk with existing vendors.
• Assume responsibility for all residual day-to-day administration including developing and maintaining Purchasing Department's filing and archiving systems.

What you'll need to succeed

• Educated to GCSE/A-Level equivalent
• Good interpersonal skills at all levels of management
• Effective organisational and time management skills
• Proactive with offering support and ability to react quickly
• Able to use own initiative and work autonomously
• Familiar with the key elements of Purchase Orders, Contracts and Tenders together with their associated processes
• English language skills required
• Other language skills beneficial (Italian, Spanish, German or French)

What you'll get in return
Location: Farnborough, UK. (Candidates should be based within a reasonable commute)

Assignment type: 12-month contract (possible 12 months rolling contract extension where you will be engaged via Hays)

Working environment: Hybrid working: 3 days in the office - 2 days at home is an option after training (1-3 months) based on a blended approach.

Hours per week: 37.5

Pay rate: £15.38 Per Hour

How will we support you:
The business core values are integral to their corporate culture and guide their actions and decisions. These values include:Openness - Embracing change and new opportunities, learning from mistakes and acting with integrity, responsibility - making consistent decisions and committing to them personally, fostering trust and effective teamwork.Appreciation - Reflecting on actions, respecting each other, offering clear feedback and celebrating successTransparency -Acknowledging concerns and identifying inconsistencies constructivelyTrust - Relying on each other to act swiftly and achieve goalsDiversity - Valuing diverse backgrounds and experiences to enhance innovation and competitiveness

Compensation:
We offer a competitive hourly wage plus an annual performance-related bonus.You will receive a generous annual leave up to 35 days, which is inclusive of bank holidays.There's free on-site parking available, and you'll have access to a subsidised restaurant.We offer hybrid working where employees split their time between working remotely (often from home) and working in the office.

Diversity, Equity and Inclusion:
Equality, diversity, and inclusion policy is centered around creating a diverse and inclusive work environment that values and respects differences. The company promotes diversity through various initiatives and has integrated diversity, equity, and inclusion into its HR strategy1. Key aspects of policy include: Promoting equal opportunities in recruitment and personnel developmentEnsuring protection against discrimination and fostering respect in everyday businessEncouraging a diverse workforce to enhance competitiveness, effectiveness and innovation. Supporting five dimensions of diversity: gender, age and experience, physical and mental abilities, sexual orientation and identity and cultural background

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

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