Speciality Coordinator Gastroenterology

University Hospitals Sussex NHS Foundation Trust (279)

We are looking for a part-time (16 hr) Speciality Coordinator to join our Gastroenterology team at Worthing Hospital.

Main Duties of the Job

1. Manage a full and comprehensive administrative service for the consultants and medical staff.
2. Act as the point of contact for service users.
3. Monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.
4. Coordinate and allocate work within the administration team to ensure the effective operation of the administration function.

The post holder will be enthusiastic and proactive and will be part of a team committed to providing a high level of secretarial support to the busy Gastroenterology team. They will support a team of consultant Gastroenterologists including locums, registrars, and specialist nurses.

About Us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work-life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Person Specification Qualifications

• Medical Secretarial qualification RSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification.

Knowledge, Skills & Experience

• Knowledge of Medical Terminology.
• Significant experience as a Coordinator.
• Excellent knowledge of a full range of administrative/secretarial procedures and systems.
• Previous NHS work experience in an acute or primary care setting.
• Medical Terminology Certificate.
• Ability to use own judgement/initiative and problem solve.
• Flexibility and adaptability to changing situations.
• Excellent communication skills (verbal and written).
• Ability to deal with challenging situations with empathy, tact, and diplomacy.
• Day-to-day supervision of staff.
• Manage resources/workload as required.
• Positive contribution to change to enhance the patient pathway experience and outcome.

Planning/Organisational

• Plan and organise complex activities/programmes/rotas.
• Ability to work in a pressurised environment without supervision.
• Ability to work to tight deadlines and meet conflicting demands.
• Advanced keyboard skills.
• Proficiency with the Trust's healthcare systems/databases.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Name

University Hospitals Sussex NHS Foundation Trust (279)

£26,530 to £29,114 a year per annum pro rata.