Accounts Payable Manager

Job Introduction

Accounts Payable ManagerPart time (26.5 hours/3.5 days per week) £33,000 - £37,000 FTE (pro-rated)Nottingham Acuity Care Group is a leading provider of complex care services, offering personalised support to individuals with a wide range of needs, including brain injuries, learning disabilities, autism, and other complex conditions. Our business units-Bespoke Health & Social Care, Team Brain Injury Support, and Learning Disabilities & Autism-work together to deliver tailored, high-quality care that empowers our clients to live fulfilling lives.

The primary objective of the Accounts Payable Manager is to support the company's financial operations by optimising transactions and systems, ensuring timely payments to strengthen relationships with vendors and suppliers. This role also focuses on streamlining and improving the accounts payable process, maintaining the highest standards of integrity and confidentiality in financial reporting, and ensuring full compliance with national and local financial regulations.

We are open to the position being worked over three days, with longer hours each day if preferred. The specific days of the week can be flexible (Monday to Friday), based on business needs. However, it is essential that the candidate is available to work every Thursday, as this is when we conduct our payment runs.

Key Responsibilities:

• Invoice Review and Verification: Carefully review and verify all invoices to ensure they have the appropriate documentation and approvals before processing payment.
• Data Entry: Accurately input invoice details and general ledger transactions into the financial system, ensuring all entries are correct and up to date.
• Payment Runs: Execute weekly payment runs in accordance with the established payment schedule, ensuring timely and accurate disbursements.
• Email Management: Monitor and manage the accounts payable email inboxes, promptly addressing inquiries and processing requests within the agreed Service Level Agreement (SLA).
• Cash Allocation: Perform daily cash allocation tasks, identifying and recovering any overpayments or discrepancies.
• Reconciliation: Regularly reconcile credit card statements and bank accounts to ensure accuracy and identify any discrepancies.
• Purchase Orders: Generate and process purchase orders when necessary, ensuring compliance with company policies and budgetary constraints.
• Statement Reconciliation: Conduct monthly reconciliations of vendor statements to ensure that all transactions are recorded, and discrepancies are resolved.
• Support Senior Financial Officers: Provide assistance to senior financial officers with various tasks, including financial reporting, audits, and process improvements as needed.

Person Specification:

• Proven experience in a similar accounts payable role, ideally within a dynamic or fast-paced environment.
• Strong proficiency in Microsoft Excel, with the ability to perform complex functions and data analysis.
• A solid understanding of cost allocation processes and principles.
• Excellent verbal and written communication skills, with the ability to interact effectively with vendors, colleagues, and management over the phone and email.
• Detail-oriented with strong organisational skills.
• Ability to work independently and manage time effectively.
• A commitment to maintaining high levels of accuracy and integrity in all financial processes.