Admin Support Officer (Ballymena)

Admin Support Officer, full-time, temp, Ballymena

Your new company

Hays are partnering with a public sector organisation to recruit a temporary Admin Support Officer to ensure that the day-to-day administrative activities are completed on time and to a high standard of accuracy and quality. This role is based in Ballymena.

Your new role

Manage the Head of Service's emails and ensure appropriate actions are taken.

Support the Head of Service in daily activities and administrative tasks, maintaining confidentiality.

Identify and prioritise urgent matters.

Manage the diary, schedule appointments, screen calls, handle correspondence, and produce documents.

Create and maintain confidential investigation files and records.

Compile, research, and produce reports for various meetings.

Attend meetings, take minutes, and follow up on actions.

Provide general secretarial and administrative support to the management team.

Develop and maintain office systems for file and information management.

Handle varied administrative duties and enquiries from various stakeholders.

Develop and maintain an internal system to track work issues and ensure timely resolution of queries and complaints.

Provide general administrative services, including word processing, spreadsheet and database maintenance, photocopying, scanning, and handling public enquiries.

What you'll need to succeed

Have a minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracyANDBe able to demonstrate, by providing personal and specific examples, a minimum of one years' administrative experience in a busy office environment, to include:

Email management and diary management

Liaising with a range of contacts and stakeholders and dealing with correspondence and drafting responses

A sound working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
What you'll get in return

£15.75 per hour

Ballymena based

Temporary until March 2025

Full-time hours

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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